Site Administrator Solar bei Carrières RES
Carrières RES · Eloy, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in Eloy
Description
- Assists Project Manager, site management, staff, customers, vendors and walk-ins as needed.
- Take minutes for meetings as required.
- Supports field employees by contacting corporate resources for issue resolution.
- Assists and supplies data as requested.
- Answers multi-line telephone using proper telephone etiquette in a professional manner.
- Administers project documentation and filing systems using company guidelines.
- Reviews employee timesheets, enters into timekeeping system accurately and according to Payroll processing deadlines.
- Enters and keeps utility locate request tickets current as assigned for the duration of the project.
- Ensures that all paperwork for new employees or transitioning employees is fully completed and submitted to HR within deadlines.
- Enters expense claim reports and ensures that proper documentation is sent to Payroll.
- Ensures that DOT paperwork is complete and submitted to RES DOT weekly (scan/email and FedEx originals). Assists with issuing POs, vendor issues, matching invoices to POs/Requisitions, receiving invoices against POs as needed.
- Supports internal office processes and company policies.
- Files safety paperwork and uploads to Aconex using assigned naming conventions according to type of document.
- Creates and updates ad hoc spreadsheets and documents, tracks data as assigned by Supervisors. Orders office/kitchen supplies and stocks them.
- Sends/receives FedEx and USPS mail and distributes.
- Assists in planning and organizing site events/activities.
- Recognizes issues requiring action and takes initiative to resolve/report while working with minimal supervision. Stays current with professional and industrial best practices.
- Occasional travel to airport in personal vehicle.
- Responsible to ensure SAFETY requirements met.
- Must be able to work professionally with clients, vendors, employees, managers and supervisors.
- Regular attendance is an essential requirement of the job.
- Follow any other job-related duties/functions requested by the supervisor or onsite supervisors.
- Help collect and confirm records, internally and from subcontractors.
- Collect data on site from individuals enrolling into the Apprenticeship program.
- Ensures that safety is the most important function, follows safe practices while working.
- Reinforces safe behaviors and eliminates “at risk” behaviors.
- Reports potentially unsafe conditions and uses materials and equipment properly.
- Ensures Job Hazard Analysis (JHA’s) occurs before scopes of work commence.
- Adheres to and understands standard operating procedures.
- Receives job- and task-specific training prior to work commencing.
- Follows technical, quality and safety systems in place and determines appropriate action.
- Follows safety and security procedures and determines appropriate action. Reports potentially unsafe conditions and uses materials and equipment properly.
- HS Diploma or GED, some college preferred.
- 1-3 years office experience.
- Employees must be physically capable of operating a vehicle safely, possess an appropriate valid driver's license.
- Knowledge, Skills & Abilities:
- Advanced Knowledge in:
- Communication Relationship building MS Office (Excel, Word, Outlook, etc.)
- Multi-task and prioritize work Organizational skills Attention to details High level of accuracy
- Office procedures Following directions Research skills
- Multi-tasks Work independently and in groups
- Intermediate level of knowledge in:
- Recordkeeping Document tracking Timekeeping hiring forms
- Basic level of knowledge in:
- I-9 completion
- Medical, Dental and Vision
- Health Savings Account with employer contribution
- Flexible Spending Accounts
- Basic Life and Voluntary Life
- Short Term Disability
- Accident, Hospital, and Critical Illness
- 401 (k) plan with 6% company match
- Paid Time Off (PTO) and Paid Holidays
- Paid Parental Leave
- Employee Referral Bonus and Wellness programs
- Wellness Reimbursement