Administrative Aide bei Prince George's County Government, MD

About the Department

Come join our team!

 

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

About the Position 

The incumbent performs advanced administrative work for the Deputy Chief, Bureau of Homeland Security, thereby relieving him of administrative responsibilities.  In carrying out these responsibilities, the incumbent must apply an advanced knowledge of the functions of the County Government.  The incumbent works independently and has access to and handles a great deal of information, which requires the highest degree of confidentiality.

About the Agency 

The Prince George's County Police Department is the fourth largest law enforcement agency in Maryland, providing a full range of law enforcement services to County residents and business owners. Their mission is to work in partnership with citizens of Prince George's County towards providing a safe environment and enhancing the quality of life. Today, the Prince George's County Police Department serves over 900,000 residents and has an authorized strength of 1800 officers and 300 civilians.

Position Duties

• Serves as liaison for Deputy Chief on matters pertaining to meetings, work assignments, timelines, and telephone inquiries.
• Manages, organizes and tracks the bureau's incoming and outgoing correspondence and projects.
• Analyzes and interprets oral and written communications, and suggests changes, modifications and/or improvements. 
• Composes, prepares and disseminates documents on behalf of the Deputy Chief.
• Ensures travel arrangements are prepared accurately and timely according to County policy.
• Prepares payroll for the bureau.
• Provides administrative support and guidance on work assignments. 
• Prepares purchase requisitions for the bureau.
• Manages the appointment and event scheduling for the Deputy Chief independently.
• Attends daily morning briefings, takes notes, prepares minutes/summaries and ensures confidential dissemination.
• Researches to obtain information, analyzes information and assembles data for the Deputy Chief in preparing work assignments or responding to inquiries.
• Works in partnership with internal and external customers to assist in finding resolutions to immediate problems.
• Performs tasks and duties not specifically listed in the position description willingly and cooperatively, but which are within the general occupational category and responsibility level typically associated with the class of work.

Minimum Qualifications

• Must have experience at the Administrative Aide III level equal to the length of the probationary period of nine (9) months. 

                                                                                                                        or 

• Associate's degree in business administration or Secretarial Science. 
• Two (2) years of advanced secretarial/administrative experience which involved working with the public, office management and operational details, and some supervisory responsibilities.

Any equivalent combination of relevant training, education and experience may also be considered. 

Preferred Qualifications

• Familiarity with Microsoft Office.
• Familiarity with Adobe Sign preferred.
• Familiarity with Kronos preferred.
• Comprehensive knowledge of the approved principles, practices, and procedures of modern police administration.
• Thorough knowledge of pertinent Federal, State and County laws and ordinances and departmental rules and regulations,
• Ability to establish and maintain effective working relationships with other County officials, State and Federal authorities, civic leaders, and the general public.
• Ability to prepare comprehensive reports.
• Ability to communicate effectively both orally and in writing

Other Qualifications

Job Location: Upper Marlboro, Maryland

Conditions of Employment:  Upon selection, the candidate must:

• Pass an administered Administrative Aide exam. Applicants who have previously taken the exam on or after 8/1/2024, and passed, will not be required to re-test. Previous passing test scores will be applied. 
• Pass a background investigation conducted by the Prince George’s County, Office of Human Resources Management, Public Safety Investigations Division.
• Possess and maintain a valid driver's license.
• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
• Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable. 
• Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
   

Accountability Statement

The incumbent must meet and maintain the training standards set forth by the Prince George’s County Police Department. The incumbent shall not disseminate information, administrative or operational, unless expressly authorized. Information may not be discussed with other County employees (including individuals in the Police Department), except for work-related reasons, under terms and conditions of the Maryland Public Information Act. The incumbent in this position will be required to sign a confidentiality and/or non-disclosure agreement. The incumbent in this position is deemed “essential personnel” and is subject to report during standard or non-standard hours as operations necessitate.

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