Legal Team Administrative Assistant (7345) bei Zimmer Biomet

Job Summary

Responsible for various administrative support projects as assigned in the areas of Litigation, Risk-Management/Insurance, Labor & Employment Law, Americas Commercial and Global Businesses legal support.  Provide clerical support as needed. This is a non-exempt hourly position eligible for overtime and bonus. The person in this position will be expected to be onsite at our Warsaw, Indiana campus on a weekly basis with flexibilty of a hybrid schedule.

How You'll Create Impact

• Preparing correspondence, memos and reports
• Assisting with Company’s insurance renewal and administration process
• Preparation and routing of various documents for electronic signature
• Organizing and coordinating meetings, teleconferences, and videoconferences
• Document processing, including copying, faxing, scanning, shipping, etc.
• Making travel arrangements and preparing/submitting expense reimbursement requests
• Assist team with responses to third-party requests, including interrogatories, garnishment orders and subpoenas
• Collaborate with Legal Operations team regarding litigation matter management, including data entry and matter opening/closing
• Request and send checks as required by legal settlements or otherwise, and set up new vendors in AP system as required
• Preparing spreadsheets, charts and graphs as required
• Assisting other departmental administrative staff as needed

This is not an exhaustive list of duties or functions and might not necessarily comprise all of the essential functions for purposes of the Americans with Disabilities Act.

What Makes You Stand Out

• Proficient in Microsoft Office
• Assisting other departmental administrative staff as needed
• Ability to deal with difficult situations with tact and professionalism
• Demonstrates a high level of integrity and consistently exercises discretion, maintaining confidentiality when handling highly sensitive and confidential information
• Excellent communication skills, both oral and written, and ability to work with employees at all levels of the organization
• Ability to perform under pressure and demonstrate problem solving and trouble shooting skills
• Ability to work without close supervision and produce quality work
• Handle projects independently on a regular basis
• Willing to work overtime to complete projects in a timely manner
• Engineering database/Zimmer item number familiarity preferred

Education and Experience

• High school diploma or equivalent is required with 2 years of experience in a similar role
• Previous office experience with proven ability to manage, organize, and prioritize the details of several projects simultaneously

Travel Expectations

• Up to 5%

Physical Requirements