Executive Assistant – Mars Global Snacking bei Mars

Executive Assistant – Mars Global Snacking

12 Month Fixed Term Contract

Location: Paddington (Onsite)

Travel: Occasional UK and international travel to support events

Be the right hand to our Global Snacking VP

We’re looking for a proactive and highly organised Executive Assistant to support the VP for Global Snacking and their leadership team. This is a key role where you’ll keep priorities moving, help the team stay connected, and act as a trusted partner in a fast-paced, global environment.

What are we looking for?

• Proven experience supporting senior executives in a global or complex environment.
• Excellent communication skills – clear, confident and professional.
• Strong organisational abilities – able to prioritise, adapt quickly and stay one step ahead.
• Sound judgment and discretion when handling sensitive information.
• Comfortable working collaboratively across teams and with senior leaders.
• Familiarity with tools such as Outlook, Concur, Mobilexpense, and Ariba.
• Flexibility to travel occasionally in the UK and internationally.

What will be your key responsibilities?

• Provide dedicated support to the VP for Global Snacking, including:
• Calendar management across multiple time zones.
• Coordinating international travel and logistics.
• Managing expenses and purchase orders.
• Acting as a key liaison for scheduling and communications.
• Support the wider leadership team with events and meetings (onsite/offsite), from logistics to supplier management.
• Anticipate needs and proactively solve issues before they escalate.
• Collaborate with the global EA community to share best practice and strengthen ways of working.

What can you expect from Mars?

• Work with diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.
• Access Rover, Mars UK’s new hub for Rewards, Offers, Vouchers, and Recognition, featuring cashback, exclusive deals, shopping discounts, and a recognition wall to celebrate colleagues' achievements.

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