Administrative Assistant - Hazleton bei Lackawanna College

LACKAWANNA COLLEGE HAS BEEN VOTED ONE OF THE

“BEST PLACES TO WORK IN PA” FOR 2014, 2015, 2016, 2017, 2019, 2020, 2023 and 2024!

Lackawanna College is a private, accredited college serving the people of Northeastern Pennsylvania. Our main campus is located in downtown Scranton, and our footprint includes satellite centers in Covington Twp., Hawley, Hazleton, Sunbury, Towanda and Tunkhannock

Our mission is to provide a quality education to all persons who seek to improve their lives and better the communities in which they live.  We provide our students with a direct path to a bachelor’s degree, associate degree, or one of many different professional certifications. Additionally, our Continuing Education department helps put the people of Northeastern Pennsylvania back to work with modern career skills.  Lackawanna is also one of the most cost-efficient regional higher education institutions.

If our mission inspires you, and you are willing to go the extra mile to help our students succeed, please feel free to apply for this or future employment opportunities for which you meet the minimum qualifications. Please know that only the candidates who meet the minimum qualifications can be considered, and only those selected for interviews will be contacted by a college representative.  No phone calls, please.

ESSENTIAL FUNCTIONS, PRIMARY RESPONSIBILITIES AND OBJECTIVES:

Working under the direction of the Center Director, this position provides administrative and clerical support to the Hazleton Center of Lackawanna College.

ESSENTIAL FUNCTIONS:

1. Provide administrative support to the center, to include assistance with scheduling, purchasing, file maintenance, and special events and projects.
2. Process requisitions, invoices and all administrative documentation for the Center.   
3. Greets, assists and directs students, parents and visitors arriving at the Center. Notifies Center staff of appointment arrivals (for example admissions and enrollments) via telephone and email.
4. Responsible for answering the main telephone line for the Center and forwarding/distributing inquiries to Center staff (for example admissions and enrollment)
5. Assists prospective students in submitting an inquiry or application or Accuplacer testing.
6. Maintain office supplies by checking inventory and ordering items as needed
7. Accept student payments using the CASHNET system
8. Update and maintain student information in Jenzabar and Liaison Admissions systems as necessary.  Photocopy all original documents for files and prepare originals for delivery to Scranton. 
9. Maintain all required Educational documentation both filing and on internal operating system. 
   1. Maintain accurate files containing all schedules, class lists and other information related to each semester. 
   2. Assist adjunct instructors and Center Director in the requisition of new textbooks and existing syllabi. 
   3. Contact offices and personnel at Scranton Campus as necessary.
   4. Participate in meeting and training in Scranton as directed. 
10. Assists with budget maintenance:
    1. Accurately processes all requisitions, purchase orders and invoices.
    2. Handles deposits (Cash NET and On-Line Check Deposit) accurately and in a timely manner.
    3. Maintain fiscal records for all college budgets. 
    4. Maintain fiscal records for each student, providing receipts for all cash received. 
    5. Accurately tracks 3^rd party payments and reporting (WIOA, etc.)
    6. Conduct all Continuing Education certification registration, application and billing processes. 
11. Other Duties as Assigned. 

KEY COMPETENCIES:

1. Strong interpersonal skills.
2. Excellent communication skills (verbal and written).
3. Ability to organize and follow up conscientiously.
4. Ability to work within a team environment.
5. Able to multi-task and handle various priorities in a fast paced work environment.
6. Ability to be flexible and adaptable to change.
7. Ability to prioritize workload.
8. Proficiency in Microsoft Office and Admissions software programs.
9. Bilingual in Spanish. 

EDUCATION:

EXPERIENCE: