Ministry Coordinator bei St. Matthew Church-San Antonio

Description

Employment Status: Full-time

FLSA Status: Non-exempt (Hourly)

Reports to: Pastor

 *Full-time Benefits may include: Paid Holidays/Holy Days, 403b Retirement, 401 (a) Pension Plan, Medical, Dental, Vision, Life, Employee Assistance Program, Short-term/Long-term Disability. *Benefits may vary based on employment status and location. 

SUMMARY:

The Ministry Coordinator supports parish operations by collaborating with leadership and ministry leaders to ensure the smooth planning and execution of all ministry-related events, meetings, and fundraisers. Key responsibilities include managing the Parish Life Calendar, coordinating the annual Ministry Fair and Service Fair, coordinating activities and scheduling ministries/volunteers for all liturgies, special events held at the church, volunteer ministries, assisting with administrative needs, attending ministry meetings as needed, and serving as a liaison between ministries and the pastor. 

 ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Serve as a liaison between the pastor and the ministries.

· Coordinate/schedule meetings, and appointments with the different ministries.

· Assist with administrative inquiries related to ministries. 

· Attend ministry meetings as needed.

· Responsible for the scheduling of the Parish Life Calendar.

· Coordinates the annual Ministry Fair and Service Fair.

· Prepare all required documents for marriage and send to pastor for review.

· Maintains filing systems as assigned.

· Keeps accurate records and reports back to Pastor and Office Manager.

· Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

· In collaboration with leadership responds to and resolves administrative inquiries and questions

· Collaborates with the Communications and Events Specialist in promoting parish venues.

· Collaborate with the Facility Manager in scheduling rooms for internal ministries and external organizations.

· Adhering to safety training and protocols and taking precautionary measures to ensure the safety and well-being of self and others.   

· Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.

· Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization. 

· Attend staff meetings.

· All other assigned duties by Pastor or Office Manager

Requirements

REQUIREMENTS:

Education:

· High school Diploma or equivalent

· Associate’s degree preferred.

Experience:

· At least four (4) years’ experience of working in an administrative role providing direct support. 

· Bilingual in Spanish and English preferred.

License and Credentials:

· Reliable transportation

· Valid driver license

· Valid vehicle insurance

Minimum Knowledge and Skills: 

· Experience with computer software and Microsoft Office Applications. 

· Must be detail oriented, organized, self-motivated, work well independently and on a team.

· Must have good written and verbal skills.

· Must have good critical thinking and problem-solving skills.

· Ability to respond effectively to common inquiries from internal and external sources. 

· Ability to effectively present reports and information to constituents.

· Ability to read and analyze routine correspondence and compose appropriate responses.

· Ability to define problems, collect data, establish facts, and draw valid conclusions.   

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. 

The Archdiocese of San Antonio is an Equal Opportunity Employer