Office and Workplace Manager (m/f/d) bei A11

A11 is the execution engine behind Europe’s top tech unicorns like Trade Republic, Sennder and Kry. We are a SWAT team for business performance in different expertise areas ranging from Marketing, Sales, Data, Tech to People Ops. With 100+ international experts, we step in with tactical precision to tackle complex challenges across business and tech. From launching products at speed to reshaping entire business models, we deliver impact.

About the Job

We’re looking for a proactive and organised Office and Workplace Manager (m/f/d) to join our Office team and take ownership of everything related to workplace management – from facilities and admin to people support and operations.

In your day-to-day work, you’ll focus on creating a smooth and enjoyable office experience for the team and guests, while also contributing to company-wide projects and events. Our ideal candidate combines structure with a hands-on mindset and thrives in a dynamic environment where no two days look the same.

In this role, you’ll:

• Manage all workplace operations, including procurement of supplies, vendor coordination, and property management.
  
  
• Oversee reception duties and maintain a welcoming, well-functioning office atmosphere.
  
  
• Organise and coordinate internal events such as all-hands meetings, monthly lunches, seasonal celebrations, and team gatherings.
  
  
• Support employees with office-related needs and act as the first point of contact for daily workplace questions.
  
  
• Collaborate with HR on onboarding and offboarding, ensuring a smooth start (and exit) for employees.
  
  
• Coordinate facilities and safety: maintenance, cleaning, compliance checks, and health standards.
  
  
• Manage travel bookings, corporate mobility tools, and cost-efficient travel arrangements.
  
  
• Handle invoices, contracts, budgets, and admin tasks in collaboration with Finance and People teams.
  
  
• Drive sustainability and wellness initiatives to make the workplace greener, healthier, and future-proof.

Your Profile: 

• Previous experience in office, workplace, or reception management, ideally in a fast-paced environment.
  
  
• Strong organisational and planning skills with the ability to manage daily operations and events smoothly.
  
  
• Hands-on, pragmatic problem-solver who stays calm under pressure.
  
  
• Tech-savvy and comfortable with Google Workspace; open to learning HR and office-related systems.
  
  
• Excellent communication and interpersonal skills; professional and warm in interactions with colleagues, vendors, and guests.
  
  
• Service-oriented mindset: you enjoy helping others, solving problems quickly, and making people feel at ease.
  
  
• Event enthusiasm: experience in planning and running both small and large events.
  
  
• Fluent in both German and English.
  
  
• Available to be on-site 100% at our Berlin office (Mitte).

Please note that this position is based in Berlin. Eligibility to work in the EU is required.

Why Join A11:

• Shape the Future of Innovation: Take the lead on game-changing projects across a diverse range of companies and geographies. You'll make a true impact through our strategic and hands-on working style.
• Collaborate with an International Team of Digital Natives: Unlock new opportunities to learn, contribute, and thrive in a dynamic, multicultural environment. Our Team represents over 25 nationalities and brings experience in a wide range of companies and industries.
• Career Development: We support growth in every direction—whether you want to deepen your expertise, lead a department or explore new areas.
• Embrace Change and New Technologies: We actively try out new tools and AI features to optimise our workflows and processes, giving you creative freedom and autonomy to reach your goals.
• Exchange and Discover: From shared meals with the Team to fun offsites to frequently hosted meetups, you'll build lasting connections through regular events and dynamic knowledge-sharing opportunities.

Our Commitment to Diversity and Inclusion

A11 is committed to diversity and equal opportunities for all – applicants and employees alike. We value humans – with all our glorious multifaceted backgrounds, perspectives, and experiences. Our diverse team has different ethnic and cultural origins, gender identities, sexual orientations, family arrangements, religious and political affiliations, socioeconomic statuses, age groups, and abilities.