Administrative Assistant to Director of Construction & Industrial Tech (Con Ed) bei Pitt Community College, NC

About the Department

Under direct supervision, the Administrative Assistant to the Director of Construction & Industrial Technology provides comprehensive administrative and organizational support for the Continuing Education Construction & Industrial Technology programs. This position serves as a key point of contact for students, faculty, staff, and community partners, while managing a wide range of office, communication, and program support functions. The Administrative Assistant plays a vital role in maintaining accurate records, coordinating day-to-day activities, and supporting the Director in advancing the mission of lifelong learning and workforce development.

Position Duties

• Provides administrative support to the Director, including scheduling, correspondence, and file management.
• Responsible for monitoring office supplies, equipment, and resources; coordinates purchases as needed.
• Assists in the coordination office operations, events, and program activities for Continuing Education Construction & Industrial Technology.
• Manages data, records, reports, and personnel documentation to support program operations including but not limited to instructor contracts, course schedules, and enrollment.
• Serve as the first point of contact, delivering professional communication and customer service to students, staff, and external partners.
• Assist with marketing, outreach, and liaison activities across departments and community organizations.
• Maintain confidentiality and ensure compliance with college policies, procedures, and regulations.

Our Values:

At Pitt Community College, our culture is built on excellence, collaboration, innovation, accountability and a student-centered focus. We expect our employees to embrace the following cultural statements:

• Every role contributes to student success.
• We treat one another with respect and work together as one team.
• We embrace creativity, adaptability, and new ideas to stay relevant.
• We act with integrity, accountability, and responsible stewardship.
• We put students first, designing programs and services that help them thrive in college, career and life.

Minimum Qualifications

Associate’s degree in Communication, Business, or a related field; two (2) or more years of administrative support experience; or an equivalent combination of education and experience which provides the required skills, knowledge and abilities; proficiency in Microsoft Office Suite; Bachelor's degree preferred and experience with Ellucian Colleague.

Other Qualifications

Work Environment: Primarily office setting; requires frequent use of standard office equipment; Frequent interaction with students, faculty, staff and external partners in person, by phone and through electronic communication.

Physical Demands: Primarily sedentary, with extensive periods of sitting or standing; Occasional lifting, carrying or moving of materials, supplies or equipment up to 20 pounds; requires effective verbal and written communication skills.

Normal Working Hours: Standard schedule, Monday – Friday; occasional evening or weekend hours may be required to support College events, training sessions or compliance deadline; flexibility may be necessary to meet departmental needs or timelines.