Billing Coordinator bei Zuckerman Spaeder LLP

Description

Zuckerman Spaeder LLP, a premier litigation law firm with offices in Washington, DC, Baltimore, MD, New York, NY, and Tampa, FL, is seeking a Billing Coordinator for its Washington, DC office. We represent clients in high-stakes civil and criminal litigation, government investigations, and complex regulatory matters.

The Billing Coordinator plays a key role in preparing and analyzing complex client invoices, utilizing billing software to process pre-bills and final bills, and tracking time entries, expenses, and disbursements. This role requires strong attention to detail and a deep understanding of billing procedures, ensuring accuracy and compliance with both client requirements and firm policies. The successful candidate will be highly motivated and experienced in law firm or professional services billing.  

• Prepare client invoices and accurately post them in the accounting system. 
• Perform invoicing updates, time entry edits, write offs, fee and expense transfers, and other changes as instructed and in accordance with Firm policy.
• Maintain client invoicing files and ensure all documentation is accurate and up to date.
• Assist accounting management, billing attorneys and secretaries with client requests including budgets, special requests, and client reports.
• Prepare client invoices in the specified format (i.e. PDF, email, LEDES file).
• Assist Director, Client Accounting Operations with accrual and budget requests in various electronic billing applications, electronic billing enrollment and onboarding. Submit timekeeper rates in various electronic billing applications. 
• Identify and analyze client invoicing issues and refer issues to accounting management and/or attorneys as necessary. 
• Liaise with attorneys and legal secretaries to address invoicing inquiries related to client invoicing, time entries, and expenses.
• Provide documentation of expenses upon request.
• Assist with monthly and year-end accounting period closings as required.
• Support special projects on various issues as required.
• Perform other duties as assigned. 

FLSA:  This is a Non-Exempt position under the Fair Labor Standards Act (FLSA) guidelines. Standard Full-Time Work Hours: Monday through Friday, 9:00am to 5:30pm (in-office), with occasional overtime hours as needed to meet job requirements. 

For candidates meeting the requirements, the expected base salary is $70,000 to $85,000. The range provided is the salary that Zuckerman Spaeder LLP in good faith believes at the time of this positing that it is willing to pay for the advertised position. The exact compensation will be determined based on individual candidate experience, qualifications, and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.  

Requirements

• Proficiency with legal billing software; prior experience with and knowledge of 3E system is preferred.
• Strong attention to detail with excellent organizational, analytical and problem-solving skills. Ability to handle a high volume of client invoices. Knowledge of electronic billing vendor systems and LEDES electronic billing standards.
• Strong written and verbal communication, organizational, and follow-up skills with the ability to follow-up and communicate effectively with all levels of personnel.
• A minimum of three years of billing experience in a law firm or professional services firm. Outstanding interpersonal skills to work effectively both independently and as part of a team. 
• Zuckerman Spaeder offers a hybrid flexible work schedule with a 60% in-office requirement, and the balance eligible to be performed remotely, subject to business needs.
• Must possess excellent customer service skills and be able to organize and efficiently process work. Must be detail-oriented and demonstrate a commitment to accuracy and thoroughness. 
• Ability to work independently with identifying billing issues for management follow up and resolution and maintain professional relationships with all levels of firm personnel.  

Supervisory Responsibilities

This job has no supervisory responsibilities.

Software Requirements
The candidate must be proficient in law firm accounting billing systems, Excel, Microsoft Office, and Windows applications. Prior experience with and knowledge of 3E system is preferred. The candidate must also have experience with and knowledge of electronic billing vendor systems such as LegalTracker, CounselLink, TyMetrix 360. Experience with eBillingHub is preferred.  

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education and/or Experience
High school diploma required, and a minimum of three years related accounting/billing experience. 

Work Environment
The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The role is based in a state-of-the-art, newly constructed professional office in Washington, D.C. The noise level in the work environment is usually low to moderate and typical of a professional office setting.