Purchasing Manager bei None

SUMMARY: The Purchasing Manager is responsible for overseeing and coordinating all activities related to the procurement of goods and services for the Club, including food, beverages, equipment, tools, parts, and supplies. This role ensures that purchasing practices support quality standards, cost-effectiveness, vendor relationships, and timely delivery of products. The Purchasing Manager works closely with department leaders to forecast needs, negotiate contracts, maintain inventory levels, and align purchasing operations with the Club’s financial and operational goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Develops and manages the Club’s purchasing policies and procedures to ensure efficiency, cost-effectiveness, and compliance.
• Sources, evaluates, and maintains relationships with vendors and suppliers to secure quality products and favorable pricing.
• Negotiates contracts, terms, and agreements to support operational and financial objectives.
• Monitors inventory levels and works with department managers to forecast needs and avoid shortages or overstocking.
• Coordinates the purchase of food, beverages, equipment, tools, parts, and other supplies required by the Club.
• Reviews and approves purchase orders, invoices, and related documentation.
• Ensures timely delivery of goods and resolves any discrepancies with vendors.
• Tracks purchasing budgets and identifies opportunities for cost savings.
• Maintains accurate records of purchases, contracts, and supplier performance.
• Collaborates with Finance to support proper accounting, reporting, and audit compliance.
• Supports sustainability and quality initiatives through responsible sourcing practices.

QUALIFICATIONS:

• Education & Experience
  • Bachelor’s degree in Business Administration, Supply Chain, Hospitality Management, or related field preferred.
  • Minimum of 3–5 years of purchasing/procurement experience, preferably in hospitality, club, or food & beverage operations.
  • Experience in vendor management, contract negotiation, and budget oversight.
• Knowledge & Skills
  • Strong understanding of purchasing best practices, cost control, and inventory management.
  • Familiarity with food, beverage, and equipment sourcing for hospitality or club environments.
  • Proficiency in purchasing/inventory software and Microsoft Office Suite.
  • Knowledge of financial principles and reporting related to procurement.
• Abilities & Competencies
  • Excellent negotiation, communication, and interpersonal skills.
  • Strong organizational and problem-solving abilities with keen attention to detail.
  • Ability to analyze data, forecast needs, and make cost-effective decisions.
  • Demonstrated leadership skills and ability to work collaboratively across departments.
  • Commitment to integrity, accountability, and maintaining high ethical standards in purchasing.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of the organization.

MATHEMATICAL SKILLS:

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, and volume.

• Strong skills in budgeting, cost analysis, and financial forecasting to support purchasing decisions.

• Proficiency in preparing and interpreting spreadsheets, financial reports, and inventory data.

• Ability to apply basic accounting and statistical concepts to evaluate supplier performance, price trends, and cost-saving opportunities.

REASONING ABILITY:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.  The employee must regularly lift and/or move up to 10 pounds, must frequently lift and/or move up to 25 pounds, and must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.   Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to high, precarious places; toxic or caustic chemicals; and extreme cold.  The employee is occasionally exposed to wet and/or humid conditions, moving mechanical arts, fumes, or airborne particles, outside weather conditions, extreme heat, and risk of electrical shock.

The noise level in the work environment is usually quiet.

SAFETY:

Safety must be embraced by all employees.  We always need to work safely and assists others to work safely by following departmental and company safety procedures.