Prime Source Foods - Payroll/HRIS Manager bei Prime Source Foods

Navis Food Partners, a leading foodservice company with annual revenues of $600 million, is currently seeking a highly qualified Payroll/HRIS Manager for a dynamic, cross-functional role supporting our operations in the New England area. This position will be based in our Londonderry, NH location.  

The Payroll/HRIS Manager is responsible for overseeing the administration of payroll operations, benefit support, and the company’s Human Resources Information Systems (HRIS). This role ensures accurate, compliant, and timely payroll processing while serving as the primary owner of HRIS configuration, maintenance, and reporting. A key responsibility will be evaluating, planning, and executing the integration of systems, processes, and data during business growth and future acquisitions. This includes aligning payroll, benefits, and HRIS into a unified framework that supports scalability, compliance, and a positive employee experience.

Key Responsibilities:

Payroll Administration

• Manage end-to-end payroll processing, ensuring compliance with federal, state, and local wage and hour regulations.
• Oversee payroll reconciliations, tax filings, and year-end processes (e.g., W-2s, 1099s).
• Develop and maintain internal controls, audits, and reporting to ensure accuracy and compliance.
• Partner with Finance on payroll-related accounting, journal entries, and reconciliations.
• Lead payroll system integration efforts during acquisitions to ensure seamless transition and consistency.

HRIS Management

• Serve as system owner for the HRIS, managing user access, configuration, and maintenance.
• Evaluate current HRIS platforms and lead the integration/migration of one HRIS into another, including data mapping, testing, and implementation.
• Design and maintain workflows, reporting tools, dashboards, and analytics to support HR, Finance, and business leaders.
• Train HR staff and managers on HRIS usage, ensuring adoption and consistent utilization.
• Oversee HRIS integration activities for new acquisitions, ensuring accurate and timely transfer of employee data.

Benefits Support

• Partner with the Benefits team and external vendors to ensure accurate payroll deductions, enrollments, and data feeds.
• Troubleshoot and resolve employee benefit-related payroll discrepancies (e.g., medical, dental, 401(k), HSA/FSA).
• Support open enrollment activities by coordinating HRIS setup, testing, and reporting.
• Ensure compliance with benefit plan rules, ERISA, ACA, COBRA, and other regulatory requirements.
• Coordinate benefits integration and alignment during acquisitions, ensuring smooth transition for employees.

Compliance & Process Improvement

• Ensure compliance with all applicable laws and regulations related to payroll, benefits, and employee data.
• Develop and maintain standard operating procedures for payroll, HRIS, and benefits support functions.
• Partner with HR, Finance, and IT to streamline processes, improve data accuracy, and enhance employee experience.
• Lead integration planning for payroll, HRIS, and benefits as part of due diligence and post-acquisition activities.
• Monitor emerging trends and best practices in payroll, benefits, and HR technology to recommend process and system enhancements.

Qualifications:

• Bachelor’s degree in Human Resources, Finance, Accounting, or related field preferred.
• Minimum 7 years of experience in payroll and HRIS administration with ADP and/or Paylocity; prior experience with system integration strongly preferred.
• Knowledge of payroll tax laws, wage and hour regulations, benefits administration, and HR compliance requirements.
• Strong analytical skills with the ability to interpret data, solve problems, and provide insights to leadership.
• Strong proficiency in Excel, PowerPoint and HR/payroll reporting tools.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication skills, with the ability to work effectively with stakeholders at all levels of the organization.
• Ability to work independently, prioritize competing demands, and manage multiple projects simultaneously.

 Core Competencies:

• Payroll Competency: Deep understanding of payroll operations, tax compliance, reconciliations, and reporting requirements.
• HRIS Integration & Systems Thinking: Ability to evaluate HR systems, develop integration strategies, and execute migrations with minimal disruption to business operations.
• Technical Expertise: Proficiency in HRIS platforms (e.g., Paylocity, ADP, etc.), payroll systems, and reporting tools; strong Excel/data analysis skills.
• Project Management: Skilled at planning, executing, and leading system integration projects, including vendor management, timeline adherence, and change management.
• Analytical Skills: Strong attention to detail with ability to analyze complex data, reconcile discrepancies, and generate insights for decision-making.
• Compliance & Risk Management: Deep knowledge of payroll regulations, wage and hour compliance, benefits administration, and data privacy requirements.
• Collaboration & Communication: Ability to build relationships with HR, Finance, IT, and external vendors; skilled at explaining technical concepts in business-friendly language.
• Problem-Solving & Continuous Improvement: Proactive in identifying process inefficiencies and developing innovative solutions to enhance accuracy, efficiency, and employee experience.
• Leadership & Influence: Capable of managing cross-functional project teams; provide guidance and mentorship to colleagues.