Management Analyst II - Procurement & AP bei City of Rancho Cucamonga, CA

About the Department

The City of Rancho Cucamonga is not your average public agency employer. We have evolved from the antiquated civil service government employment of the past. Our driving staff force, known as Team RC, embodies a culture of innovation and collaboration. We believe that our employees are the best representation of our values, and we strive to be on the cutting edge of diversity, inclusion, and technology.

 
When you join Team RC, whether you're front-and-center or behind-the-scenes, you can rest assured that your work makes an impact in the community you serve. Our enthusiasm for public service and our commitment to continuous learning helps Team RC focus on what really matters.... service and people. 
So, get comfortable, grab a snack, and apply to join Team RC.

ABOUT THE FINANCE DEPARTMENT:
  
 The overall mission of the Finance Department is to ensure fiscal stability, sound business advice, and reliable financial reporting to the departments, City, and community.  We accomplish this by implementing leading practices in financial management, maintaining strong internal controls, and providing clear and complete financial information to decision-makers and stakeholders.  The Department consists of five divisions to accomplish its mission: Finance Administration, Accounting, Budget, Procurement & AP, Payroll, and Special Districts. 
  
 In the Finance Department, our work directly impacts the City’s ability to deliver on its mission. We set high standards for accuracy, accountability, and results, and we foster a workplace where collaboration and professional growth are expected. We celebrate accomplishments, learn from challenges, and welcome team members who bring fresh ideas, strong expertise, and a drive for continuous improvement.

Position Duties

This position might be perfect for you if:

• You have strong skills in working with numbers and presenting them clearly. 
• You can explain complex financial concepts in a way that’s clear to non-finance audiences. 
• You’re approachable and collaborative, and you take pride in helping colleagues achieve their goals. 
• You’re resourceful and creative when tackling challenging or unfamiliar tasks. 
• You enjoy investigating data to solve problems, even when the answer isn’t immediately clear. 
• You pay close attention to detail and understand the importance of accuracy.
• You lead with integrity, encourage teamwork, contribute to policy development, and support the City’s mission, vision, and values. 

Reporting to the Procurement Manager and providing technical analytical support to the Finance Leadership Team, the major duties of the position include: 

AP & Expenditure Monitoring:

• Monitoring and analyzing accounts payable activity to ensure compliance with City policies, payment terms, and vendor requirements. 
• Reviewing high-dollar or complex invoices for accuracy, proper documentation, and budget availability. 
• Assisting with accruals, encumbrances, and AP tie-outs during the monthly and year-end close process. 
• Supporting process improvement to reduce AP backlog and improve vendor payment timeliness. 

Contract Management & Compliance:

• Monitoring and administering the Procurement & AP division’s contract lifecycle, including vendor onboarding, insurance/COI tracking, expirations, and renewals. 
• Ensuring contracts and related AP transactions comply with City policies, state/federal procurement law, and audit requirements. 
• Facilitating and supporting Requests for Proposals (RFPs) and other solicitation processes. 
• Maintaining the City’s contract repository in Workday/PlanetBids and ensuring documentation is current and complete. 

Business Process Management:

• Supporting the Finance team in evaluating and improving AP and contract workflows in Workday, serving as a functional lead/super user. 
• Developing and monitoring KPIs for AP and contract management (i.e. vendor payment cycle times, compliance rates, contract expirations). 
• Providing training and guidance to departments on proper AP and contract practices. 

Other duties:

• Preparing audit and compliance reports related to AP and contracts, serving as a division liaison during external/internal audits. 
• Assisting Finance Management in analyzing vendor spend, contract utilization, and cost-saving opportunities. 
• Administering the City’s purchasing-card systems and resolving integration issues with Workday and the City’s banking partners. 
• Managing ad-hoc special projects related to procurement, AP, or Finance as needed. 
• May supervise assigned staff. 

Minimum Qualifications

For more information on this position please visit the job description here.

Education and/or Experience:
Graduation from college with a Bachelor's degree or coursework in Public Administration, Accounting, or a related field; and two years of responsible governmental administrative experience or any combination of training and experience that provides the desired knowledge and abilities.

Other Qualifications

Closing date is Wednesday, October 8, 2025, at 5:00 pm
Applications must be complete and demonstrate that the minimum qualifications are met. All statements made on the application are subject to investigation and verification. Resumes may be attached to completed application form as supplemental information but will not be accepted in lieu of an official application form. Applications will be screened and the most qualified candidates who best match the needs of the City will be invited to compete further in the examination process. Candidates who meet the minimum qualifications will remain candidates until a final offer is accepted by the candidate who most closely meets the requirements of the City. The City may conclude that none of the candidates, even those who meet the minimum qualifications, are appropriate for the position.

Successful candidates shall be required to:
-Complete a verification form designated by Immigration and Naturalization Service to certify that they are eligible for employment in the United States of America.
- Pass a pre-employment medical exam; and Provide proof of a valid California driver's license and be insurable
-Pass a reference and background verification.

The City of Rancho Cucamonga Participates in E-Verify
Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. In accordance, the City will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization. For additional information regarding E-Verify, the Federal Government's online employment eligibility verification system, please visit www.uscis.gov

Disclaimers
The City does not make employment decisions based on sex, race, color, religion, national origin, ancestry, age, marital status or physical handicap, except when such qualifications are appropriate occupational qualifications. In addition, The City of Rancho Cucamonga abides by a nepotism policy which may preclude you from being hired if the City employs a relative. The City of Rancho Cucamonga makes reasonable accommodations for disabled persons, considering each situation on an individual basis. Please make direct requests for accommodation to Human Resources. There is a no smoking policy in effect in all City Offices and vehicles. Finally, please note that the provisions of this bulletin do not constitute a contract expressed or implied and any provisions contained in this bulletin may be modified or revoked without notice.

Questions regarding this recruitment may be directed to Human Resources at [email protected]. Applicants may wish to visit the City's official website at www.cityofrc.us for more information.