12 Month Administrative Assistant - Human Resources bei Elkhorn Public Schools

This is a 12-month (year-round), full-time position (260 days) and eligible for health benefits.  This position will report to the Personnel Director and is located in the Administration building.  Hourly rate is $26.00.

GENERAL SUMMARY, EDUCATION AND QUALIFICATIONS

Under direct supervision, the Administrative Assistant will support the personnel office and the District with the following:

• Perform a wide variety of secretarial and clerical duties and other administrative functions necessary for an efficient and effective personnel office; greet and welcome applicants and other school visitors; work cooperatively with the Personnel Director, Administration and other staff members 

• High school diploma or equivalent preferred 
• Secretarial experience preferred but not required, to include experience with computers, creating and maintaining spreadsheets, organization skills, attention to detail, office protocol and greeting the public

• Have the ability to complete the steps necessary to become a Licensed Notary for the State of Nebraska

• Clear a state criminal record check and a child abuse check
• Be a minimum of 18 years old

ESSENTIAL FUNCTIONS: 

1. Support District policies by ensuring the personnel office runs smoothly and efficiently; become a primary resource and point of contact for applicants, staff members, and visitors; support the District’s educational directives
2. Perform a wide array of secretarial and office duties in support of the personnel office and Administrators; use a computer and various types of software and computer programs to maintain District records for applicants and employees; create documents and spreadsheets, communicate electronically; work closely with outside vendors
3. Demonstrate professionalism at all times when working with applicants and staff members; exercise good judgment; effectively collaborate with others in a courteous and honest manner; conduct oneself according to the policies of the District and the Nebraska Board of Education
4. Regular, dependable in-person attendance on the job in order to maintain a student’s regular routines, foster student learning and build student relationships; the ability to perform the identified tasks and possess the identified knowledge, skills, and abilities to perform the identified work activities; the ability to perform the identified physical requirements

Examples of typical performance responsibilities are listed below (not intended to be all-inclusive).  There may be other duties assigned to an Administrative Assistant by District Administration as part of fulfilling goals that support student learning.

Examples of Performance Responsibilities:

• Perform day-to-day administrative and clerical activities to ensure a productive and efficient office

• Provide a pleasant and welcoming atmosphere for staff, applicants and visitors

• Coordinate the new hire process, including scheduling interviews, background checks, completing onboarding paperwork, data entry

• Process resignation/separation notices and prepare all correspondence associated with their distribution and collection

• Process annual salary letters for Certified and Support staff

• Be first point of contact for District workers comp claims; process injury forms and coordinate with third party administrator

• Assist in organizing the hiring process for temporary summer positions, outside coaches and volunteers

• Properly use office equipment such as copiers, fax machines, telephones, scanners

• Use Google Mail and other computer programs to maintain personnel records, read and send email, and create and maintain documents

• Work closely with outside vendors for retirement, workers compensation, and background checks

• Communicate clearly and in a professional manner with District Administration, teachers, applicants and other staff members

• Support the Superintendent, Assistant Superintendent and/or other staff by assisting with special projects as necessary

• Learn to operate new office technologies as they are developed and implemented

• Maintain a high level of ethical behavior and confidentiality information concerning staff and applicants, in accordance with the law and District policies 

• Demonstrate positive attitude, school loyalty, cooperation, and teamwork

• Receives direction from the Director, Personnel or other Central Office Administrators