12 Month Administrative Assistant - Business Services bei Elkhorn Public Schools

This is a 12-month (year-round), full-time position (260 days) and eligible for health benefits.  This position will report to the CFO and is located in the Business Services building.  Hourly rate is $26.00. 

GENERAL SUMMARY, EDUCATION AND QUALIFICATIONS

Under direct supervision, the Administrative Assistant will support the business office and the District with the following:

• Perform a wide variety of secretarial and clerical duties and other administrative functions necessary for an efficient and effective business office 

• High school diploma or equivalent preferred 
• Secretarial experience preferred but not required, to include experience with computers, creating and maintaining spreadsheets, working with financial data, organization skills, attention to detail, confidentiality, office protocol 

• Clear a state criminal record check and a child abuse check
• Be a minimum of 18 years old

ESSENTIAL FUNCTIONS

1. (C) Support District policies by supporting administrative and operational functions of the business office; maintain financial records and support business projects; support the District’s educational directives
2. (C) Perform a wide array of secretarial and office duties in support of the business office and CFO; use a computer and various types of software and computer programs to maintain District records for transportation, payroll, purchasing, reconciliations; create documents and spreadsheets, communicate electronically; work closely with outside vendors
3. (C) Demonstrate professionalism at all times when working with vendors, parents and staff members; exercise good judgment; effectively collaborate with others in a courteous and honest manner; conduct oneself according to the policies of the District and the Nebraska Board of Education
4. (C) Regular, dependable in-person attendance in order to maintain the District’s regular routines and deadlines; the ability to perform the identified tasks and possess the identified knowledge, skills, and abilities to perform the identified work activities; the ability to perform the identified physical requirements

Examples of typical performance responsibilities are listed below (not intended to be all-inclusive).  There may be other duties assigned to an Administrative Assistant by District Administration as part of fulfilling goals that support student learning.

Performance Responsibilities/Job Tasks:

• Perform day-to-day administrative and clerical activities to ensure a productive and efficient business office

• Maintain transportation registration, billing and reconciliation for students who ride the bus

• Process student fee waiver communications

• Amazon purchases tracking and receiving shipments

• Credit card reconciliations

• Various tracking duties with Foundation grants; bond expenditures

• Various payroll reviews and audits

• Properly use office equipment such as copiers, fax machines, telephones, scanners

• Use Tyler Tech, Google Mail, and other computer programs to maintain financial records, read and send email, and create and maintain documents

• Work closely with outside vendors for transportation billing, purchasing, 

• Communicate clearly and in a professional manner with District Administration, teachers, and other staff members

• Support the Superintendent and/or the CFO with special projects as necessary

• Learn to operate new office technologies as they are developed and implemented

• Maintain a high level of ethical behavior and confidentiality information in accordance with the law and District policies 

• Demonstrate positive attitude, school loyalty, cooperation, and teamwork