The Accounts Payable Analyst will execute and manage accounts payable processes and recommend improvements to vendor payment processes and controls where applicable. The candidate must have an understanding of payments processes and their downstream impacts, utilizing systems to upload and store invoice information, strong verbal and written communication, and excellent organizational skills. The Accounts Payable Analyst position reports directly to the Accounts Payable Manager and up through the Accounting department and will be expected to collaborate on improvement of the upstream and downstream accounting & reporting activities related to payments. |
- Review, verify, and process a high volume of vendor invoices in a timely and accurate manner;
- Code invoices to the appropriate general ledger (GL) accounts, locations, and departments with special attention given to prepaids, deposits, accruals, and fixed assets;
- Route invoices for proper approval;
- Ensure payments are made accurately, with the review of supporting documentation and approvals;
- Prepare and process electronic transfers and payments;
- Work with internal partners and external vendors to ensure payment deadlines are met;
- Set up new vendors in internal systems, including adding W9 and ACH information when needed;
- Maintain accurate and up-to-date vendor records;
- Reconcile discrepancies with vendors and resolve invoice/payment issues;
- Support month-end closing by ensuring all payables are recorded and coded correctly;
- Assist with internal and external audits related to accounts payable;
- Issue form 1099 to vendors per regulatory requirements;
- Communicate frequently and timely with internal and external stakeholders regarding payment status;
- Identify opportunities areas in AP processes and work to implement improvements;
- Escalate issues, risks, or questions to management;
- Work effectively with General Accounting, Treasury, and Financial Planning & Analysis teams;
- Support cross-functional teams by answering accounting and financial questions and providing analyses by researching and interpreting data;
- Sensitivity to the impacts of Accounts Payable processes on other areas of the business;
- Communicate with co-workers, management, clients, and others in a courteous and professional manner;
- Conform with and abide by all regulations, policies, work procedures and instructions;
- Develop SOPs of routine work duties;
- Other duties as requested by management.
|
The Accounts Payable Analyst role has no direct supervisory responsibilities. Travel This is a remote role, however there will be quarterly team meetings in the Philadelphia location. PREFERRED EDUCATION & EXPERIENCE | The ideal candidate will have a demonstrated track record in business accounting with the following background and experience: - B.S. in Business Administration, Accounting, Finance or similar field of study.
- Experience in Accounts Payable roles.
- Proficient in Excel functions such as filtering, pivot tables, creating charts, lookup formulas.
- Proficient in Powerpoint and professional presentation creation, including visuals to clearly communicate information, and well organized delivery of points to colleagues.
- Possess technical knowledge related to basic payments subjects.
- Excellent organizational, problem solving, critical/analytical thinking, written and oral communication, interpersonal and computer skills.
- Understanding and proper application of accounting principles relating to the Accounts Payable function.
|
|
| COMPETENCIES | - Thoroughness/Attention to detail.
- Strong understanding of process management, approval management, and AP control framework is required.
- Excellent interpersonal and communication skills (both oral and written) including the ability to communicate with colleagues at varying levels of company hierarchy, and at varying levels of proficiency with accounting concepts. Strong focus on customer service.
- Strong team player, able to share information and coordinate processes with other departments.
| COMPUTER SKILLS | To perform this job successfully, an individual must have proficiency in Microsoft Excel, Word, Powerpoint. Experience with payments systems is highly preferred. Experience with Netsuite is a plus. | PHYSICAL DEMANDS | The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus. | WORKING ENVIRONMENT | This job operates in a professional office environment and/or remote from home as agreed with management. |
Community Veterinary Partners is committed to equal opportunity in employment. It is the Company’s policy that equal employment opportunity be provided without regard to age, race, color, sex, religion, national origin, sexual orientation, disability, covered veteran status, or any other status protected by law. At Community Veterinary Partners (CVP), we believe pets bring kindness and compassion to the world, which is why we're dedicated to creating meaningful moments with pets and people. As an integrated community of more than 3600 Team Members and 140+ hospitals, our team is passionate about caring for pets, their families, and one another. We provide resources and mentorship to support growth and drive innovation in a dynamic, entrepreneurial environment. At CVP, you'll find a community that fosters connection and collaboration, all while nurturing those special moments that strengthen the bond between pets and people. |
