Executive Assistant - Pittsburgh, PA bei University of Pittsburgh

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The Office of Innovation and Entrepreneurship is seeking a qualified Executive Assistant. This role will provide executive support to leaders within the organization including calendar management, meeting support, making travel arrangements, expense reporting, supply ordering, and various administrative tasks.

Primary responsibilities will include but not be limited to:

Serves as the primary support to executive level roles and/or departments.
Acts as the executive's point of contact between internal and external stakeholders not limited to employees, executives, trustees, legislators, faculty, students, donors, alumni, and the public; ensures confidentiality of high-level, sensitive information.
Manages office workflow, including meetings, calendars, agendas, and other logistical operations; coordinates travel arrangements and expense management for executives as needed.
Assists in the coordination of strategic initiatives in support of OIE leadership.
Monitor and order office supplies; place other orders as needed.
Backup support for administrative tasks for members of the administrative team (Concur, Panther Express, and other university systems). 
The Office of Innovation and Entrepreneurship inspires, educates, and enables others to make an impact on society, improve the regional economy, and transform their own careers. The office is composed of four units: The Innovation Institute, the Office of Industry and Economic Partnerships, the Big Idea Center for student innovation, and the Institute for Entrepreneurial Excellence. For more information, please visit the website at innovation.pitt.edu. 

Job Summary
Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.

Essential Functions 
Strong written and verbal communication skills and interpersonal skills
Proficiency with MS Office, Teams, and Zoom
Excellent organizational skills
Physical Effort 
Position is mostly sedentary, but may be required to travel on campus to meetings or events. 

 
Assignment Category Full-time regular
Job Classification Staff.Executive Assistant
Job Family Administrative Support
Job Sub-Family Clerical
Campus Pittsburgh
Minimum Education Level Required Bachelor's Degree
Minimum Years of Experience Required No experience required
Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule Monday-Friday, 8:30 a.m.-5:00 p.m.
Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range TBD Based Upon Qualifications
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume, Cover Letter
Optional Documents Not Applicable

Administrative and Support Services

Bachelors

Pittsburgh

Pennsylvania