Office Clerk bei Red Cliff Band of Lake Superior Chippewa, WI

About the Department

JOB DESCRIPTION

POSITION: Office Clerk

DIVISION: Public Works Division

LOCATION: Red Cliff Reservation

WAGE: $17.00-$20.00 DOQ,  plus benefits

SUPERVISOR: Public Works Administrator, Public Works Assistant, Department Directors/Supervisors

THIS IS A REGULAR FULL-TIME NON-EXEMPT POSITION

JOB SUMMARY: The position will provide office support to all Departments and Programs within the Public Works Division. The Public Works Division includes Facilities Management, Water & Sewer Department, Roads Department, Transportation Department and Transfer Station. The position will also aid with the various commissions and committees within the Division. 

Position Duties

DUTIES AND RESPONSIBILITIES:

1. Answer phones, screen phone calls, take messages and provide information to callers.
2. Greet visitors and direct them to the appropriate person or department within the Division.
3. Sorting, distributing, and managing incoming and outgoing mail. 
4. Maintain knowledge and work with billing system, including meter reading, entering readings into system, applying customer payments and maintaining the billing system for the Water & Sewer Department.
5. Assist with the collections process of late/past due bills for the Water & Sewer Department.
6. Invoice Tribal programs and outside entities for services provided by the Division. 
7. Maintaining records, organizing files and general office support to ensure the smooth functioning of the offices.
8. Assist with scheduling meetings, maintaining schedules, travel planning and training opportunities.
9. Offer support to all Directors/Supervisors within the Division.
10. Assist with coordinating events, activities, community outreach and other special events, including set-up and clean-up of events that occur on all properties that Public Works maintain. 
11. Maintain and organize shared drive files.
12. Assist with Procurement activities as deemed necessary.
13. Assist with eCivis reporting, including uploading documents, organizing files and assisting with compliance reports.
14. Assist with preparation and submission of reports as needed.
15. The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position.  The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the Administrator.

SUPERVISORY AUTHORITY: NONE

Minimum Qualifications

KNOWLEDGE: Knowledge of office procedures. Knowledge and proficient with computer software, especially Excel, Word and Adobe. 

QUALIFICATIONS:

1. Minimum high school diploma, HSED, or GED required.
2. Must be at least 18 years of age, required.
3. One year’s office support/reception experience preferred.
4. Basic knowledge of accounting principles and practices is preferred.
5. Excellent organizational skills and planning skills.
6. Must be dependable and self-motivated.
7. Must have a valid driver’s license, vehicle, and appropriate vehicle coverage and maintain driver’s eligibility as a condition of employment. Be eligible to be put on the tribe’s vehicle insurance policy.

Other Qualifications

PERSONAL CONTACTS: Daily contact with Directors and Supervisors, other staff, other agencies and the public. 

PHYSICAL REQUIREMENTS: The duties assigned to this position involve bending, stooping, lifting, and carrying. Items may be placed in overhead storage or shelving. Must be able to lift at least 20 pounds.

WORK ENVIRONMENT: All Tribal Buildings are smoke free.

TRAVEL REQUIREMENTS: The ability to travel and attend meetings and trainings; overnight and out of town, both locally & nationally.

BEHAVIOR AND ATTITUDE:  The vision, goals and objectives of the Red Cliff Band of Lake Superior Chippewa requires that the employee performs in both a professional and personable manner.  The manner in which the employee relates to fellow employees, customers and visitors is considered parallel in importance to technical knowledge and ability.  Respect and consideration given to the dignity of each customer, visitor and fellow employee is a requisite of successful job performance. Any behavior or attitude that tarnishes the name or image of the Red Cliff Band of Lake Superior Chippewa will be subject to immediate disciplinary action up to and including termination.

Indian preference will be applied in the case of equally qualified applicants, but all qualified applicants will be considered.

This job description is subject to change at employer’s discretion, after consultation with the employee.

APPLICATION SUBMITTAL REQUIREMENTS: The following items are required for this position:

1. Completed Tribal Application, to include work history and references, available on the Tribal website.
2. Tribal Background Investigation Disclosure; available on the Tribal website.
3. Consent to Release Liability and Reference Information Form; available on the Tribal website.
4. Resume, required; cover letter, optional.
5. Post-secondary transcripts or certifications; if applicable.

Please download the forms from the links below.  Complete the forms and save them.  Then, please upload and attach them as "other" attachments with your application. 

FOR FURTHER INFORMATION CONTACT:

Red Cliff Band of Lake Superior Chippewa

Human Resources Department

88455 Pike Road

Bayfield, WI  54814

www.redcliff-nsn.gov

[email protected]

(715)779-3700 

The Red Cliff Tribal Council has a Drug Free Work Place Policy and adheres to the intent of the Drug Free Work Place Act.  All new hires are subject to a drug test prior to starting.

All applicants for employment with the Red Cliff Tribe will be subject to the background investigation and other requirements of RCCL Chapter 43, and are under a continuing obligation to supplement this application for employment with information concerning any convictions that occur after commencement of employment with the Tribe.