Coord,Academics bei University of New Mexico

Are you outgoing, confident and professional in all you do? The School of Engineering (SoE) is seeking an experienced Academics Coordinator for two new programs: our multi-disciplinary program in Integrative Engineering (IE) and our First-Year Engineering Program (FYE). You will report to the Director of the two programs. This position plays a key role in supporting the overall operations of both programs, assisting with administrative, academic, and program-related functions, and liaising with School and University offices to ensure smooth communication and effective coordination.

We are seeking someone with experience in academic program coordination, undergraduate student advisement or student recruiting/admissions, who will also support accreditation preparations, course planning/schedule/catalogue, and day-to-day operations. Other responsibilities will include managing the operational planning of the program with the oversight of the programs’ Director to include (but not limited to) budget submission, budget review, budget forecast, expense management, grant management, contracts, reimbursements and purchasing, advisory board and steering committee relations, and public relations (coordinated with personnel in the Engineering Student Success Center and the SoE Communications and Marketing Manager).

Key Responsibilities

• Provide general administrative and operational support for both programs
• Assist with programmatic operations such as facility management, equipment inventory, purchasing, timekeeping, hiring support, and personnel record-keeping.
• Support data management by maintaining records, tracking program activities, and compiling reports for departmental planning and assessment.
• Coordinate meetings, training, recruitment activities, and special events.
• Serve as a resource for students and faculty on program requirements, graduation, policies, and procedures.
• Monitor student progress, maintain academic records, and ensure deadlines for program and graduation requirements are met.
• Research and resolve issues related to curriculum, program, and institutional requirements.
• Assist with academic petitions, program changes, and resolution of academic or administrative issues.

This position requires strong organizational skills, attention to detail, and the ability to handle confidential matters professionally. There are no additional staff working in this program, so it’s imperative that you are a self-starter and internally motivated to get things done.

If this sounds like you, please submit a resume and cover letter for consideration. Your cover letter should address your experience and career goals as a coordinator for an academic program. Please also describe how you incorporate initiative into your work. Your application will not be considered without a cover letter.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Bachelors Degree (Any area)
• Prior administrative experience in an academic program/department
• Experience with academic advisement in higher education
• Successful Experience: creating purchase orders; preparing reimbursements for travel or goods; using a corporate credit card; using UNM’s Banner and Lobo Web systems for procurement.
• Bookkeeping/reconciliation experience
• Customer service and phone etiquette knowledge and experience
• Grammar proficiency and the ability to write well
• Knowledge of business and office etiquette and ability to keep matters confidential
• Proficiency in MS office, specifically Word, Excel, Outlook
• Ability to: work independently; work as a member of a team; take initiative
• A demonstrated commitment to student success, as well as to working with broadly diverse communities.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.