REQUIREMENTS: The successful candidate must possess exceptional communication skills, human relation skills, be extremely organized and have the ability to multitask in a fast-paced environment. The candidate would have a passion for helping others and possess cultural awareness/competency and understanding to support the needs of a diverse student and family/caregiver populations. Candidates who possess the skill set of biliteracy and/or bilingualism are strongly encouraged to apply as we serve a multilingual student and parent population in D207.
ESSENTIAL RESPONSIBILITIES/FUNCTIONS
Integrates equitable practices as the first line of connection for families/caregivers for the purpose of promoting equity and a supportive organizational climate.
Forms partnerships with students and families by providing school and community resources for the purpose of supporting the academic and social/emotional well being of all students.
Professionally represents the school and the District in interactions with students, parents, staff, and community members;
Manages student transcript request process;
Creates and maintain accurate student and school records;
Update student/guardian demographic information as requested by counselors, attendance office, parent calls, administration, etc.
Data clean-up for pre registration
Assign counselor, APSS, and Advisory
Process class waivers
Processes records requests in a timely manner and meet numerous critical deadlines;
Evaluates and update transcripts and records of students;
Identify students with repeated courses, adjust grade, earned credit and GPA
Process grade adjustments as submitted by staff
Process Pass/No Grade requests
Oversees student withdrawals, including communicating records to new school;
Assists in planning for graduation including the tracking of student graduation progress and ordering, preparation and distribution of diplomas;
Independently manages projects assigned by supervisor;
Manages registration and enrollment of students;
Manipulates databases to research, create, input, format, organize and edit relevant data as needed or requested and prepare in a usable format;
Evaluates current systems and propose changes that improve efficiency;
Performs other duties as assigned by the Associate Principal.
SKILLS TO SUPPORT THESE RESPONSIBILITIES
Excellent human relation and communications skills including in-person, phone, and electronic communication;
A clear understanding of equity and its function in serving students and families/caregivers in public education.
Advanced technology skills including, but not limited to: Google Applications, Microsoft Office Suite (specifically Excel or Google Sheets), Infinite Campus, School Links, social media platforms (e.g. Twitter, Instagram) and and other school specific applications; Has the ability to quickly learn other programs/platforms and provide support to students, staff and families/caregivers using them;
Ability to work effectively and professionally with staff, students, parents/caregivers and administrators;
Strong ability to exemplify and model the building and sustaining of professional relationships that elevate the workplace.
Highly organized and able to handle multiple tasks in a timely manner and meeting deadlines as assigned.
Ability to handle multiple interruptions while maintaining progress on projects and regularly assigned tasks;
Ability to maintain strict confidentiality.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the activities related to the register.
TERMS/HOURS
October 6, 2025 - January 16, 2026 - Monday - Friday 7:30 a.m. to 4:00 p.m.
SALARY & BENEFITS
As a matter of policy, the race, color, religion, national origin, ancestry, age, sex, sexual orientation, marital status, handicap, disability, unfavorable discharge from military service, or any other unlawful basis of discrimination, including harassment as defined and provided by the Illinois Human Rights Act and all other applicable state and federal laws shall not be considered either a qualification or disqualification of any applicant.
