Division Administrator Manager (Administrator III) bei King County, WA

About the Department

Public Health – Community Health Services (CHS) Division is seeking an Administrator III (Division Administrator Manager). This position reports to the Division Deputy Director. CHS is the largest division of PH with 600+ employees. The Administrator III is responsible for the supervision of the administrative staff and is responsible for performing and managing multiple functions across the division and serves as a key adviser and coordinator of multiple work projects.

The Administrator III will need to engage with all supervisors and managers, especially newly onboarded leaders of CHS to provide an overview of items like the attendance policy, review expectations, and provide combination codes. We are looking for a seasoned supervisor that has experience supervising multiple staff as well as being comfortable with engaging with other teams/colleagues (like cpres, contract managers, HR, and payroll).

Note: This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months. 

Commitment To Equity and Social Justice

Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

Work Schedule

This position has a regular schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m.  and may be required to work outside of these hours. This is an Exempt position and is not subject to the Fair Labor Standards Act and is not overtime eligible.

Work Location

The primary work location for this position will be based at the King County Chinook Building located at 401 5th Ave. Seattle WA 98104, 10th Floor. Some of the work associated with this position may be performed remotely a few days a week. It is possible that the work will be performed at the at the base location at Chinook on a full-time basis.

The work associated with this position is currently being performed through telework, complemented with onsite work and meetings as needed. Frequency of onsite work will vary based on business and operational needs. Employees must reside in Washington State and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
   
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

Position Duties

Supervision:

• Ensuring work aligns with organizational objectives.
• Provide quality checks on technical outputs to maintain high standards, including coaching and mentoring.

Partnering with Department HR on Personnel Topics:

• Will partner with department HR on personnel matters, representing the CHS division, ensuring smooth personnel operations within the division working alongside with Division Deputy Director.
• Administer and implement policies and procedures for personnel, orientation of new managers and supervisors on hiring practices, processes, regulatory issues and other administrative activities. 
• Work closely with the Division Deputy Director, Division Administrator, and department HR to leverage expertise to guide decisions and processes related to division employees.
• Interpret and participate in the development of current division administrative policies and procedures.
• Direct and/or analyze and assess internal systems and make recommendations on changes or revisions to improve performance.
• Oversite of CHS performance management.

Technical Expertise:

• Act as a key resource for internal and external staff on administrative services.
• Ensure that the division upholds administrative policies and procedures while providing not only guidance within existing guidelines but also offering their technical expertise to navigate situations that require decisions beyond the established guidelines.
• Conduct statistical and/or analytical analysis using various tracking systems, generate reports that provide trends and where to focus if improvements are warranted.

Fleet Management:

• Oversite of all CHS fleet needs and tracking, working closely with Managers and CPRES.

Facility and Safety Oversight:

• Work closely with Regional Health Administrators and Area Managers along with CPRES on facilities issues and reporting back to Division Deputy Director.
• Oversee and maintain a tracking log of issues and cost over time.

Strategic Engagement:

• Contribute to strategic planning and policy initiatives while sharing insights in presentations as requested.
• Oversite of All Staff Chinook Meetings.

Additional Responsibilities:

Minimum Qualifications

Our ideal candidate will demonstrate the following (Minimum): 

• At least two (2) years of current and previous supervisory experience involving hiring/offboarding, coaching, mentoring and performance management.
• Demonstrated knowledge of facility and safety needs, specifically in a public health setting.
• Demonstrated knowledge participation in a safety committee and implementing safety improvements.
• Demonstrated experience working on a facility renovation project in the last 5 years.
• Demonstrated ability to maintain harmonious relationships and effectively address complex and sensitive administrative issues.
• Demonstrated attention to detail and proven ability to manage multiple projects in an organized, thorough, and timely manner.
• Demonstrated ability to proactively collaborate and problem solve with appropriate stakeholders.
• Demonstrated ability to gather, interpret, and communicate accounting/financial data to technical (budget/finance background) and non-technical audiences.
• Demonstrated ability to research, analyze and interpret financial information to resolve issues and make recommendations.
• Demonstrated knowledge handling confidential records/information: personnel issues.
• Demonstrated ability with multi-tasking and project management simultaneously in a dynamic environment while meeting deadlines and time constraints.
• Demonstrated ability to communicate effectively orally and in writing; make presentations; draft policies; and respond to both internal and external customers.
• Advanced knowledge of business, contracting and personnel administration.
• Ability to work under deadlines and time constraints.

The most competitive applicants will have the following experiences and qualifications (Desired): 

• Management experience in accounting, purchasing and contracts.
• Experience providing SharePoint management.

Other Qualifications

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Who May Apply

This full-time career service opportunity is open to all qualified candidates.

The following items are required to be considered for this vacancy:

• NeoGov Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• Resume (Outlining relevant experience)
• Cover Letter (Expressing interest in this position)

Please note: Additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above. 

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment.
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en. 
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department. 
• If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Union Membership

This position is not represented by a labor union.

Contact

For questions about this recruitment, please contact Salyse Duckworth, HR Analyst at [email protected].

Jetzt bewerben