Administrative Assistant Intern bei Massachusetts Bay Transportation Authority, MA

About the Department

The Railroad Operations (RROPS) team is currently seeking a dedicated and dynamic intern to join our team as an Administrative Assistant. In this role, you will collaborate closely with our director, project managers, and executive assistant, playing a crucial part in organizing files and scanning and distributing correspondence for ongoing projects. Your responsibilities will include greeting visitors, taking meeting minutes, and maintaining databases and filing systems (electronic and physical). This is a fantastic opportunity for a motivated individual to gain hands-on experience in business management within a dynamic and fast-paced environment, making a meaningful impact on our organization's success.

The most qualified (or ideal) candidates would be working towards a bachelor’s degree in business administration (or related field), above average computer, language / communication (English), and organizational skills. We are looking to hire one (1) intern, who will work 4 - 5 days in-office (40 hours per week) for at least six (6) months (12/01/2025 - 05/29/2026).

Position Duties

• Perform various clerical tasks, such as filing, copying, scanning and distribution of correspondence.
• Maintain databases and filing systems for both electronic and physical documents.
• Answer and screen telephone calls, take messages, and direct calls to appropriate personnel. 
• Prepare meeting minutes and distribute agendas.
• Greet and assist visitors.

• Participate in team / staff meetings, organization events, fieldwork, project teams, or other duties as needed.
• Perform all other duties and projects that may be assigned.

* The statements contained in this job description are intended to describe the general nature and complexity of the work being performed by staff assigned to this job and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position. The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions.

Minimum Qualifications

• Enrolled, for entire duration of employment, in the associate or bachelor’s degree program of an accredited college / university in Business Administration, Accounting, Human Resources, Public Administration, Graphic Design, or related field.
• Above average ability to take limited instructions and work independently.
• Above average ability to gather and organize information.
• Above average ability to prioritize tasks and manage time effectively. 
• Ability to work onsite in Somerville, MA each weekday (40 hours per week) through the end of May 2026.
• Intermediate knowledge of how to navigate and ride the MBTA system. 
• Above average computer skills, including Microsoft Office, Adobe Acrobat, etc.
• Above average language / communication skills in English.
• Ability to successfully pass Blue Signal and Right of Way requirements (training provided by the MBTA, after which where candidates will be required to pass a knowledge test).
• Ability to independently commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Authorized to work in the United States (international students in CPT, STEM, or OPT programs through a university are eligible to apply). The MBTA does not provide visa sponsorship, such as H1-B status.

* The above statements are intended to describe the general nature and complexity of the work being performed by staff assigned to this job and do not represent an exhaustive list of all duties, tasks, and responsibilities required.

Other Qualifications

• No substitutions.