Administrative Assistant - Material Certifications Specialist bei Threaded Fasteners Inc

Description

Threaded Fasteners, Inc. is proud to be 100% employee owned. Every employee has the opportunity to become a part of the ownership of Threaded Fasteners. Our mission is to create value in and for the people we serve, especially our employee-owners. Our “Own It” model means that we take ownership of everything we do, including helping one another. Being a team member at Threaded Fasteners means that you are an owner, mentor, and, most importantly, a servant leader. We pride ourselves on having a fun, friendly, supportive work environment. We firmly believe that our employee-owners are the source of all our success.

Threaded Fasteners, Inc. offers an extensive benefits package that includes but is not limited to health, dental, vision, and life insurance plans. In addition, our ESOP is a retirement plan for qualified employees at no cost. TFI also offers a 401k match program. Other benefits include vacation, sick, and companywide holidays for full-time employees. For more information on benefits, visit: https://threadedfasteners.com/benefits/

Job Summary:

As an Administrative Assistant - Material Certifications Specialist at Threaded Fasteners you will play a crucial role in supporting the daily operations of our fastener manufacturing company. This multifaceted role involves administrative tasks, record-keeping, and managing material certifications to ensure the highest quality standards in our products. If you are organized, detail-oriented, and possess excellent communication skills, we invite you to apply and be part of our dynamic team.

Key Responsibilities:

Administrative Support:

• Provide general administrative support to various departments within the company.
• Prepare and edit reports, documents, and correspondence.
• Assist in coordinating the scheduling of material deliveries and pickups with material handlers and logistics personnel.
• Provide administrative assistance to office staff, including filing, photocopying, and managing office supplies as needed.
• Answer and direct phone calls and emails, take messages, and respond to routine inquiries.
• Collaborate with team members to ensure effective email and phone communication.

Material Certification Management:

• Oversee the collection and organization of material certifications for all incoming materials and products.
• Ensure all material certifications are accurate, complete, and comply with industry standards and regulations.
• Maintain a digital and physical filing system for material certifications and related documentation.
• Collaborate with the Quality Control team to verify the accuracy of certifications and address discrepancies.

Data Entry and Record-Keeping:

• Accurately input data into databases and maintain updated records related to materials, certifications, and inventory.
• Generate reports summarizing certification data for internal and external stakeholders.

Communication:

• Act as a point of contact for inquiries related to material certifications, both internally and externally.
• Communicate effectively with suppliers, customers, and regulatory authorities to ensure compliance and resolve certification-related issues.

Compliance and Quality Assurance:

• Stay current with industry regulations and standards related to materials and certifications.
• Assist in audits and inspections to ensure compliance with quality control and material certification requirements.

Requirements

Qualifications:

• High school diploma or equivalent (bachelor’s degree in business or related field is a plus).
• Proven experience in administrative roles, preferably in a manufacturing or industrial setting.
• Familiarity with material certifications and quality control processes is highly desirable.
• Strong computer skills, including proficiency in Microsoft Office Suite, Google Documents, and data entry.
• Exceptional organizational and time management skills with a keen eye for detail.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and a proactive approach to tasks.
• Knowledge of relevant industry standards and regulations is a plus.