Construction Contracts Administrator II - Land Development bei LJA Engineering, Inc.

WHAT LJA HAS TO OFFER

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

WHAT MAKES LJA DIFFERENT

At LJA, our employee-owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW: As a Construction Contracts Administrator II at LJA Land Development, you will be responsible for the process and documentation required for administrating construction contracts for projects located within special utility districts, preparing engineering fee proposals and contracts, and providing general administrative support. 

A TYPICAL DAY MIGHT INCLUDE:

• Bid Administration:
  • Prepare bid schedules.
  • Prepares Bid Documents as requested by Project Managers including addenda.
  • Prepare pre-bid agenda and attend pre-bid meetings and bid opening meetings.
  • Prepares Bid Tabulations in excel of all bid items and corresponding formulas for calculating total amounts with unit prices.
  • Check contractor references.
  • Prepares Recommendation of Award and Award Letters to distribute to appropriate parties.
• Contract Administration:
  • Prepares Construction Contracts for successful bidder and transmits to all parties for execution.
  • Distributes instructions such as Notices to Proceed, Pre-Construction Conference Notices and Final Inspection Notices
  • Review change order requests from contractors, prepare change orders and circulate for execution.
  • Review pay applications from contractors.
  • Assist in the contract closeout process.
• Construction Coordination:
  • Attend construction meetings and maintain/update project schedules.
  • Coordinate with land development project managers in preparation of meeting reports and letters.
  • Schedule final inspection of projects and prepare a punch list of deficiencies.
  • Schedule maintenance bond inspections and prepare a punch list of deficiencies.
  • Attend and participate in CAG status meetings.
• Additional Responsibilities
  • Support Construction Managers including preparation of meeting reports and updating project schedules.
  • Maintain calendar of district events (Pre-Bid Meetings, Bid Openings, monthly Board meetings).
  • Maintain tracking sheet of required documentation for all District projects.
  • Prepare Agenda and Engineer’s Report for District Board of Directors Meetings.
  • Coordinate with Land Development Project Managers to prepare letters, transmittals, memos, and other business correspondence.

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

• High School diploma.
• An Associate’s Degree or Bachelor’s preferred in Journalism, Communications, Business, Marketing, or related discipline.

REQUIRED QUALIFICATIONS:

• 2 – 5 years of experience in writing and editing of proposals and contracts.
• Experience in Land Development Engineering or Construction.
• Software requirements MS suite – Outlook, Access, Word & Excel – Intermediate to Advanced.
• Proficiency in Microsoft Project, Bluebeam and Adobe Acrobat.

IDEALLY, YOU SHOULD ALSO HAVE:

• Ability to always represent LJA and its Clients in a professional manner.
• Work non-standard hours/days, including weekend or holiday work on occasion.
• Excellent organizational and time management skills.
• Strong proofreading, writing, formatting, and verbal communication skills required.
• Strong communication skills to interact with clients, contractors, and internal employees.
• Ability to build strong relationships.
• Ability to work effectively in a team environment and support multiple senior managers

LEVEL UP WITH LJA

At LJA, we’re 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we’re building something big! We want you to be part of it. Your future grows here.

• Flexible Work Options: Schedules to help you balance life and work.
• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.

To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. This includes resumes submitted directly to hiring managers without contacting LJA's Human Resources Talent Department.