Program Secretary - Family and Community Engagement bei Lemon Grove School District

PROGRAM SECRETARY

Location: Palm Offices (FACE - Family and Community Engagement)

Schedule: 12:30pm-4:15pm, Monday-Friday 

221 Day Calendar

DEFINITION:

Performs a full range of secretarial support services

JOB RELATIONSHIPS:

Works under the direction of the District Program Administrator and/or Site Administrator

REQUIRED DUTIES AND RESPONSIBILITIES:

• Utilizes a computer to type correspondence, forms, reports, promotional and instructional materials
including letters, memoranda, rosters, records, orders, and statistical data such as charts, graphs, tables,
and budgets
• Sorts, screens, prioritizes, and routes incoming mail;
• Answers routine correspondence
• Coordinates and arranges meetings
• Maintains schedules of appointments and program calendars
• Collects and summarizes data or information as directed by staff
• Answers and screens telephone calls
• Provides information to callers or refers to correct party
• Enters purchase orders, orders supplies
• Maintains program attendance records
• Assists with administrative procedures
• Perform all duties with tact and professionalism, with emphasis on detail and exactness.

NON-ESSENTIAL DUTIES:

Perform other duties as assigned.

KNOWLEDGE OF:

• Modern office methods and procedures and use of computer and standard office equipment
• Reading and written English language skills
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Effective receptionist and telephone techniques
• Familiarity with word processing (Word), email (Outlook), and spreadsheet (Excel)

ABILITY TO:

• Type at a net corrected speed of 50 words per minute
• Compose routine and specialized correspondence, bulletins, and reports, using proper grammar, spelling,
and punctuation
• Perform arithmetic computations
• Learn pertinent district policies and procedures rapidly
• Operate standard office equipment including computers and related software applications
• Establish and maintain effective working relationships with parents, staff and the public
• Plan and organize work to meet schedules and timelines
• Maintain records
• Read and apply rules, regulations, policies and procedures
• Make sound recommendations and judgments

EDUCATION:

• High school diploma or equivalent to graduation from high school

TRAINING AND EXPERIENCE QUALIFICATIONS:

• One year of progressively responsible office/secretarial experience and training demonstrating the
typical tasks listed above
• Work experience involving the use of computers for word processing and computerized recordkeeping
is highly required

LICENSES AND OTHER REQUIREMENTS:

• Verification of typing at a net corrected speed of 50 words per minute is required at the time of
examination
• Valid California Driver's License, functioning vehicle and appropriate insurance

PHYSICAL DEMANDS:

• Hearing and speaking to exchange information
• Seeing to perform assigned duties
• Sitting or standing for extended periods of time
• Dexterity of hands and fingers to operate computer keyboard and other office equipment
• Kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally to retrieve
and store files and supplies
• Lifting light objects and materials (up to 25 pounds)

Board approved: 11/13/2007