Executive Assistant, Kleinanzeigen (d/f/m) bei Marketplaces

Kleinanzeigen is the leading online classifieds market in Germany. An average of more than 50 million ads are available in numerous categories - from children's supplies to electronics to real estate. With more than 36 million users per month, Kleinanzeigen has the widest reach of all online selling platforms in the country. Most of the items traded on Kleinanzeigen are second-hand. In this way, users make an active contribution to sustainability. The Kleinanzeigen market allows companies the opportunity to easily offer their services online. Kleinanzeigen was launched in September 2009 as eBay Kleinanzeigen. Since June 2021, the company has been part of Adevinta, a leading global provider of online classified ads. In May 2023, the name was changed to Kleinanzeigen.

Kleinanzeigen is part of Adevinta: a global online classifieds specialist and sustainability leader with 25+ products in 10 countries.

What you’ll do ​& Who you are

As Executive Assistant, Kleinanzeigen (d/f/m), you’ll be a trusted partner to the CEO and a key operations support for the Management Team and Chief of Staff.

We’re looking for a proactive and organized  person who thrives in ambiguity and drives clarity and impact across the leadership team. This is a high-trust, high-impact role that blends calendar and workflow management with strategic coordination and operational follow-through.

What You’ll Do:

CEO & Leadership Support

• Act as the right hand to the CEO — managing priorities, anticipating needs, and ensuring effective time allocation aligned with business goals

• Support the Management Team and Chief of Staff with scheduling, agenda setting, and coordination

• Serve as a reliable gatekeeper — resolving scheduling conflicts and ensuring smooth day-to-day flow

Calendar & Meeting Operations

• Own and manage calendars for the CEO and Management Team

• Plan and coordinate executive meetings, workshops, and events

• Prepare agendas, document decisions, and follow up on action items

• Support annual planning of internal cadences, governance meetings, and company events

Travel & Logistics

• Coordinate travel arrangements (flights, accommodation, itineraries)

• Prepare travel documentation and expense reports

• Support logistics for offsites and executive events

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Internal Collaboration & Admin

• Liaise with internal teams (HR, IT, Finance) to ensure executive support

• Assist with onboarding of new executives and hosting of visitors or partners

• Provide operational support to the Chief of Staff across internal comms, office culture, and workplace management

• Contribute ideas to improve leadership workflows and executive enablement

Who you are:

•  5–8 years of experience supporting C-level executives, ideally in tech or high-growth environments

• Proactive, self-driven, and comfortable navigating dynamic and fast-paced settings

• Excellent organizational, communication, and problem-solving skills

• High discretion, emotional intelligence, and professionalism — you know when to listen, when to challenge, and when to act

• Fluent in English; German is a strong plus

• Strong proficiency in Google Workspace and experience with modern collaboration & productivity tools (incl. AI usage)

• Bonus: experience in project management and/or event organization

Benefits

Life at Adevinta comes with its perks! Our Adevintans enjoy the following benefits:

• An attractive Base Salary 💸

• Participation in our Short Term Incentive plan (annual bonus) 🏆

• Work From Anywhere: Enjoy up to 20 days a year of working from anywhere! Maybe not from the moon🌛well why not! just make sure you have internet connection! 🌍

• A 24/7 Employee Assistance Program for you and your family, because we care ❤️

• Win together, lose together is one of our key behaviours. At Adevinta you will find a collaborative environment with an opportunity to explore your potential and grow 🌱

On top of these, we also provide a range of locally relevant benefits. Wanna know more? Apply and ask our recruiters! ✨

Adevinta is an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status.

If you feel like you don’t meet all of the requirements for this role but are interested, please consider applying anyway. Research suggests that women and individuals from underrepresented groups may self-select out of opportunities if they don’t meet 100% of the job requirements. We strongly encourage people from historically excluded groups to apply and look forward to speaking with you.