Administrative Assistant bei Boston College

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

Boston College, the first institution of higher education to operate in the city of Boston, is today among the nation’s foremost R1 universities, a leader in the liberal arts, scientific inquiry, and student formation. While being true to its roots, BC is committed to being the world’s leading Jesuit, Catholic university. Those ambitious goals distinguish Boston College from its peers in higher education worldwide and reflect its desire to contribute to the transformation of the world.

As we enter the third year of the public phase of Soaring Higher: The Campaign for Boston College, we invite you to join our community. Driven by our mission in ways that advance the university for years to come, priority areas for this $3B comprehensive campaign include Financial Aid, Academics, and Student Life.

About the Office of University Advancement:
Based on a fundamental Jesuit tenet of developing the whole person, University Advancement is large enough to benefit from many campus resources, yet small enough to be agile and creative in supporting all associates. With an average tenure of nearly 10 years at Boston College, our 250-person centralized organizational structure offers a variety of roles across fundraising, alumni relations, operations, and communications and engagement. We invest in the professional growth of every staff member through individual and team-based programs. 

Likewise, we aim to attract the very best, seeking team members who are as ambitious and as committed to our team as we are. We value a culture of diversity, equity, inclusion, and belonging while actively promoting team members who contribute to the success of University Advancement. 

See below the current opportunity to begin (or return to!) your Boston College experience!

The Administrative Assistant reports to the Associate Director, Office of the Senior Vice President for University Advancement, and is responsible for providing administrative and secretarial support to the Senior Vice President and his Office. The Administrative Assistant interacts daily with the highest level external and internal constituents of University Advancement, including the President’s Office, the Board of Trustees, and principal donors, to provide seamless, high-end customer service.

Primary responsibilities include:

• Developing and employing efficient work procedures to ensure a smooth office operation, such as screening of incoming telephone calls and e-mails
• Assisting with scheduling appointments and meetings
• Preparing correspondence, administrative memoranda and reports
• Maintaining an effective electronic and paper filing system and other organizational systems as required
• Coordinating with stewardship, research, and prospect managers for briefing materials and arranging travel for both the Sr. Vice President and the President to include detailed itineraries
• Assisting with projects, including entering and maintaining donor and prospect data into development databases, and proofreading documents prepared for the Sr. Vice President’s signature.

Also involves extensive independent contact with volunteers, donors, University officers, administrators, and trustees, as well as their assistants, to arrange meetings and solicitation calls on behalf of the Senior Vice President and the President. Performs related duties as required.

Full-Time Equivalent Hiring Range: $52,500 to $65,650; salary commensurate with relevant experience.

Requirements

This position requires 3-5 years of increasingly responsible administrative experience in a professional setting, strong interpersonal and organizational skills with attention to detail and accuracy, as well as excellent oral and written communications skills, including effective phone communication skills. The candidate must possess solid knowledge of grammar and punctuation.

Additionally, accurate typing skills, a working knowledge of Google Suite and Windows PC, including Microsoft Office, and familiarity with Customer Relationship Management databases, exceptional proofreading, a strong attention to detail, a commitment to accuracy, familiarity with Zoom Workplace, and adept at handling multiple tasks and working well within deadlines. 

Also requires good judgment, discretion in handling confidential materials, ability to work independently without close supervision, and flexibility to work beyond the regular hours of the workday when necessary.

Candidates should be highly motivated to work in a fast-paced environment that will require some night and evening work. Must be a team player who is highly motivated and dedicated to the goals of advancing higher education and have an appreciation for Jesuit Catholic education and the goals and values of Boston College.

Requires a high school diploma, bachelor’s degree preferred.

The Office of University Advancement supports the mission of Boston College by promoting a culture of inclusion that values each individual. Our recruiting practices support the commitment to building diverse teams reflecting our community, students, alumni, parents and friends of Boston College.

Closing Statement

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