Executive Assistant to the Superintendent at Nauset Public Schools

TITLE OF POSITION:

Executive Assistant to the Superintendent

LOCATION:

Nauset Public Schools Central Office

DESCRIPTIVE STATEMENT

OF POSITION:

Nature and Scope:

This position provides a wide variety of complex and confidential administrative and secretarial support for the purpose of assisting the Superintendent of Schools in the daily operations of the Nauset Public Schools. 

RESPONSIBILITIES:

Essential Functions/Responsibilities:

• Serve as liaison between the Superintendent and various stakeholders (School Committee members, administrators, faculty, staff, families, community members, media, local and state government officials, etc.):
• Assist the Superintendent with administrative matters, provide information in accordance with established procedures and policies:
• Schedule a variety of activities (appointments, meetings, interviews, etc) for the purpose of coordinating the Superintendent’s calendar:
• Maintain the NPS Policy Manual and associated updates on the MASC website;
• Compose effective correspondence independently; reference policies, rules and regulations in preparing correspondence; review and edit material prepared by others;
• Prepare and post School Committee meeting notices;
• Generate School Committee meeting agendas, prepare and distribute School Committee packets to School Committee members prior to meetings;
• Maintain permanent files of School Committee minutes and makes them available to the public in keeping with School Committee rules;
• Serve as the recording secretary for the School Committees;
• Develop annual meeting calendar for School Committees;
• Organize and provide set-up and materials for a variety of administrative meetings and workshops;
• Gather and publish October 1 student enrollment data
• Compile statistical and other data to complete various local, state and federal reports;
• Maintain Superintendent and School Committee pages of the district website;
• Compile and manage School Choice application process on the district website;
• Prepare and disseminate various district communications, including digital communications;
• Revise district-wide documents;
• Other duties and ad hoc projects, as assigned.

QUALIFICATIONS:

Knowledge, Ability, and Skills:                                                                             

Ability to:

• anticipate needs and plan ahead;
• prepare complex correspondence and reports;
• communicate effectively both verbally and in writing, with administrators, faculty members, families, the general public, state and local elected officials, School Committee members, and town officials;
• interpret, explain, and apply complex information such as regulations, policies or services;
• exercise mature judgment and a high degree of tact and diplomacy;
• work with highly confidential and legally sensitive employee and organizational material with utmost discretion;
• work independently and direct their own work as well as work cooperatively with others
• prioritize multiple tasks and perform detailed work accurately and efficiently, within strict deadlines, in an environment with interruptions;
• gain, in a short period of time, extensive knowledge of the schools’ programs and objectives, policies and procedures.

Skilled in the use of:

• Google Workspace and with Microsoft applications (e.g. Word, Excel, PowerPoint);
• working with electronic calendars and email;
• SMORE Newsletters or other newsletter application

AVAILABILITY:

To Be Determined