Administrative and Graduate Program Coordinator - Neuroscience and Anatomy, School of Medicine bei Virginia Commonwealth University (VCU)

All full-time university staff are eligible for VCU’s robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU’s benefits here.

Virginia Commonwealth University is an equal opportunity employer.

Position Summary:

The successful candidate will be responsible for administrative support for the Department of Neuroscience and Anatomy as well as the interdepartmental Neuroscience Graduate Program in the VCU School of Medicine. The individual will be expected to interact well with all department members (faculty, postdocs, staff, students, and visitors) and to coordinate services, schedule activities, and manage workload in a timely, independent manner with the ability to maintain confidentiality.

This is a fully on-campus position. Typical hours: M-F 8/9am to 4/5pm

Typical Tasks:

• Annual projects including faculty contracts, promotion and tenure, student funding, and assistance with space surveys and fixed asset inventory
• Travel training, coordination, and reimbursements (including departmental seminar series)
• Maintenance of various databases including student and faculty achievements and information regarding alumni, retirees, lab volunteers
• Graduate program support under the direction of the graduate program director
• Faculty and staff timekeeping
• Department and graduate program website design and maintenance
• Production of the department’s quarterly newsletter

Preferred Qualifications

• Experience using VCU systems such as Banner, RealSource, RealTime, Chrome River, ImageNow, and T4
• Skilled in web design
• Skilled in social media account maintenance to increase community engagement
• Skilled in event organizing to assist the department and graduate program with engagement activities & meeting planning

Required Education and Experience:

• Bachelor’s degree or equivalent education and experience
• Three to five years of experience working in an academic or similar system
• Excellent communication and organizational skills
• A strong foundation in document writing, editing, and grammar
• Office skills must include advanced knowledge of MS Word, Excel, PowerPoint and Adobe
• Must be willing and able to learn various VCU systems
• Must be able to perform multiple tasks, meet deadlines, and maintain a strong work ethic
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU

VCU is transitioning to a new application system beginning October 1, 2025.  If you apply before that date, you may be asked to resubmit your application in the new system after the system is live.  Clear instructions will be provided at that time.  We appreciate your understanding during this transition and look forward to reviewing your application.

VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!

University Job Code: 19214

ORP Eligible: No

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