Accounts Receivable/Purchasing Coordinator bei La Jolla Country Day School

La Jolla Country Day School is seeking a detail-oriented and service-minded Accounts Receivable/Purchasing Coordinator to join our Business Office team. This role is responsible for managing student billing and tuition collection, processing purchase orders, and coordinating deliveries across the school. The ideal candidate will communicate regularly with families, faculty, staff, and vendors, and play a key part in ensuring accurate and timely financial operations.

This is a dynamic position that touches nearly every area of school life, requiring adaptability, strong interpersonal skills, and a collaborative mindset.

Why Join La Jolla Country Day School?

We are a mission-driven educational community dedicated to dignity, equity, and inclusion. We believe in working with a growth mindset and value individuals who bring emotional intelligence, a positive attitude, and a willingness to learn and grow. If you're passionate about supporting a vibrant school community and enjoy bringing structure to financial operations, we’d love to meet you.

Key Responsibilities

Accounts Receivable & Billing

• Manage billing codes, payment plans, and transactions in Blackbaud Tuition Management.
• Support families with billing inquiries and new account setup.
• Prepare and send monthly collection letters; escalate delinquent accounts and issues to Controller.
• Reconcile accounts receivable with the general ledger; submit reports by the 10th of each month.
• Coordinate internal billing across departments to ensure accuracy and timeliness.

Enrollment & Tuition Payment Processing

• Work with Admissions to confirm accurate enrollment data.
• Prepare financial details for re-enrollment communications to families.
• Manage Tuition Refund Insurance (TRI) process: billing, remitting payments, coordinating refunds, and parent communication.
• Set up tuition payment plans.
• Import payments into Financial Edge and assist with reconciliations.

Purchasing & Financial Operations

• Process and track purchase orders based on approved requests.
• Maintain school credit card and manage expense reports via TravelBank.
• Quarterly review of all school-wide credit card transactions for sales tax filing.
• Coordinate textbook purchasing and resolve vendor payment issues.
• Assist with enrichment program (setting up course catalog and billing for after-school care, summer school, music, etc.) using Arux.
• Enter miscellaneous deposits and journal entries into the general ledger.
• Ensure adherence to school Business Office policies and procedures.

Who You Are

• Detail-Oriented & Organized: You keep track of numerous moving pieces and meet deadlines consistently.
• Tech-Savvy: Proficient with Google Workspace and Microsoft Office, especially Excel (formulas & pivot tables). Experience with Blackbaud is a plus.
• Service-Oriented: You communicate clearly and compassionately with families, staff, and vendors.
• Adaptable: You’re comfortable working in a fast-paced school environment with varying priorities.
• Collaborative: You value being part of a team and are energized by working with others across the community.

Qualifications

• High school diploma required; college-level coursework in accounting preferred.
• Prior experience in a nonprofit or school setting is a plus.
• Ability to lift up to 20 lbs occasionally and move around campus as needed.
• Comfort working at a desk and screen for extended periods.
• Must pass a fingerprint background check (Live Scan) and provide current TB clearance.

Work Environment

• In-person, office-based role on a school campus, with regular interaction with students, parents, faculty, and staff.
• Requires both sitting and standing, along with occasional lifting and movement between buildings.
• Noise level is generally moderate but may vary during school events.

Salary Range

This is an hourly paid position, eligible for all benefits, with an annualized salary of $44,800-$55,900.  The offer to a successful candidate will be dependent on several factors that may include but are not limited to the type and depth of experience, training, practical knowledge, and education.

To be considered: