- Professional
- Optionales Büro in Brooklyn
We are seeking a highly organized, proactive, and creative Events and Banquet Manager to oversee the planning and execution of events from start to finish. This role will require expertise in pre-event logistics, coordination with clients & vendors, and handling on-site operations during the event. The ideal candidate will thrive in a fast-paced environment, be solution-oriented, and ensure a seamless experience for clients, attendees, and all involved parties.
RESPONSIBILITIES AND AUTHORITIES:
Pre-Event Planning:
Collaborate with clients and internal teams (including Culinary, Front Desk, Housekeeping, Engineering, Security etc.) to understand event goals, budget, and key requirements.
Coordinate the fine details of all events with clients, encouraging add ons, upsells, bar extensions etc.
Develop and manage detailed event timelines, budgets, and checklists to ensure deadlines and budgets are adhered to.
Research and source appropriate, vendors, and suppliers based on event needs.
Negotiate contracts when possible, with vendors & suppliers ensuring favorable terms and service agreements.
Coordinate all logistics, including transportation, catering, equipment rentals, linens and event staffing.
Oversee the creation and design of event materials, including invitations, programs, signage, and promotional items.
Ensure that all AV needs are executable in-house or outsourced when necessary.
Develop and share with the team a risk mitigation plan, including contingency plans for any potential issues or disruptions such as elevator failure, inclement weather, etc.
Work with the rest of the event team to create BEOs and floor plans.
Attend and contribute to BEO meetings.
Conduct site visits
- Carries out other related duties as requested by the Director of Events.
Day-of Event Operations:
Oversee all aspects of the event on-site to ensure smooth execution.
Supervise event set-up, including decor, signage, vendor coordination, and tech setup.
Manage event staff and captains, assigning tasks, ensuring they are trained and informed, and maintaining a positive, professional atmosphere.
Fulfill all duties of banquet manager.
Act as the primary point of contact for vendors, clients, and attendees during the event, troubleshooting issues and ensuring any problems are resolved promptly.
Monitor event timelines and adjust as necessary to stay on track.
Ensure all event components (e.g., food, AV, décor etc) are on time and executed to the client’s satisfaction.
Handle post-event wrap-up, including coordinating clean-up and ensuring all equipment is returned.
Carries out other related duties as requested by the Director of Events.
Qualifications:
Experience in Event Management, Hospitality, Marketing, or related field preferred.
Proven experience as an Event Manager, Coordinator, or similar role with at least 3 years of experience in both pre-event planning and day-of operation is preferred.
Strong organizational and time-management skills, with the ability to manage multiple events or tasks simultaneously.
Exceptional communication skills, both verbal and written, with the ability to work effectively with clients, vendors, and team members.
Problem-solving skills and the ability to remain calm under pressure.
Proficiency in event planning software and tools, including but not limited to Prism, Delphi, Micros, Tripleseat and Microsoft Office Suite.
Ability to work flexible hours, including evenings and weekends, as needed.
Knowledge of budgeting and financial management for events.
Experience with large-scale events (conferences, festivals, galas).
Fluency in multiple languages is a plus.
