Contracting Officer bei San Antonio River Authority
San Antonio River Authority · San Antonio, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in San Antonio
Job Closes: 09/28/2025
GENERAL SUMMARY
Oversees contracting function, compliance and mitigates risk while following applicable laws, policies, and procedures.
Safety is #1 at the River Authority: We expect every employee: to 1) Strictly follow safety policies, rules, and safe work methods. 2) Promptly correct or report safety hazards or unsafe conditions. Immediately report injuries for prompt diagnosis and treatment. 3) Make regular suggestions for safety process improvements to support continuous safety improvement.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
- Contributes to all purchasing and contracting policies and procedures, so they meet all Federal, State, Local and Water Code requirements. Ensures all purchasing policies and procedures are followed by the River Authority staff.
- Evaluates risk in contracts to determine appropriate mitigation strategies.
- Negotiates, drafts and administers contracts, subcontracts, and cooperative agreements so approvals, extensions, modifications and amendments, supplemental funding requests, terminations, key personnel notifications, close-outs, and other actions are handled promptly.
- Supports the administration of grants awarded to the River Authority. Coordinates with subject matter experts to ensure fulfillment of our grant obligations and compliance with all accepted terms.
- Develops and manages templates that result in consistency of terms and conditions, standard formatting, and inclusion of all required language.
- Coordinates with River Authority Director of Legal Services to verify legal sufficiency of contracts and agreements.
- Reviews all vendor contracts for accuracy and ensures terms represent the best interest of the River Authority and negotiates favorable terms.
- Coordinates with departments and project managers to implement the standard operating procedures that support the effective management of the River Authority contracts.
- Develop training materials and provide training to internal and external customers.
- Consults with management regarding contracts, departmental issues, problems, and related matters.
- Collaborates with project managers, external stakeholders, vendors and management in dispute resolution.
- Researches and analyzes updates to Federal and State laws, and other governing directives, policies, and procedures pertaining to contracts and grants being reviewed.
- Assists procurement team and departments with preparation and processing of the River Authority solicitations (e.g. specifications for Request for Quotes/Request for Proposals/Request for Bids).
- Provides guidance to project managers on all aspects of the procurement solicitation and contracting process. This includes evaluating scope of work, identifying evaluation criteria, and developing timelines.
- Assists departments and/or project managers in preparing audit responses and resolutions to audit reports from external and internal entities.
- Audits contractor compliance, which may include but is not limited to reviewing certified payroll(s), conducting site and monitoring visits.
- Documents vendor performance and incidents through maintenance of database, log or other method(s).
- Ensures that all vendors, contractors, and professional service providers comply with the SWMBE policy established by the River Authority.
- Performs related work as required.
SUPERVISORY REQUIREMENTS
- This position does not directly supervise any employees.
MINIMUM QUALIFICATIONS
Required Education and Experience
- An Undergraduate degree from an accredited college or university in Business Administration or related field and three (3) years of relevant experience in contract management and/or purchasing; or a combination of experience and education that results in the required knowledge, skills, and abilities.
Required Licenses or Certifications
- Attainment of Certified Texas Contract Management (CTCM) certification is required within one (1) year of employment.
☒ Must have and maintain a valid driver’s license and an insurable driving record.
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
The requirements listed below are representative of the knowledge, skills, and abilities required to successfully perform the essential functions of this position.
Knowledge of:
- Microsoft Office
- Grant management
- Risk mitigation
- Procurement
- Contract drafting
- Records retention
- Federal, State, local and Water Code requirements
Skills and Abilities:
- Dispute resolution
- Negotiation
- Communicating orally and in writing
- Analyzing and interpreting legal documents
- Must be able to function in a principle-based organization that has a culture built on character and SARA Core Values of Stewardship, Integrity, and Excellence.
WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS
Work Environment and Physical Effort: (check the appropriate box:)
| Physical Effort Requirements | ||
Work Environment | Sedentary | Medium | Heavy |
Good: Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards. | ☒ | ☐ | ☐ |
Satisfactory: Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work. | ☐ | ☐ | ☐ |
Disagreeable: Frequent exposure to unpleasant environmental conditions and/or hazards. Majority of work performed outside or with exposure to risk. | ☐ | ☐ | ☐ |
Sedentary: Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Medium: Exerting up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.
Heavy: Exerting up to 100 pounds of force occasionally, up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.
WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS continued
Work Locations: (select one frequency choice for each location listed:)
| Work Environment Locations | ||
Work Locations: Indicate how often the work requires the employee to be in the following types of environments: | Seldom or Never | Sometimes | Frequently or Often |
Office or similar indoor environment | ☐ | ☐ | ☒ |
Outdoor environment | ☒ | ☒ | ☐ |
Street environment (near moving traffic) | ☒ | ☐ | ☐ |
Construction site | ☒ | ☐ | ☐ |
Confined space | ☒ | ☐ | ☐ |
Vehicle | ☒ | ☐ | ☐ |
Warehouse environment | ☒ | ☐ | ☐ |
Other: (Specify: ) | ☐ | ☐ | ☐ |
Exposures: (select one frequency choice for each exposure listed:)
| Exposures | ||
Exposures: Indicate how often the work requires the employee to be exposed to the following environmental exposures. | Seldom or Never | Sometimes | Frequently or Often |
Extreme cold (below 32 degrees) | ☒ | ☐ | ☐ |
Extreme heat (above 100 degrees) | ☒ | ☐ | ☐ |
Communicable diseases | ☒ | ☐ | ☐ |
Moving mechanical parts | ☒ | ☐ | ☐ |
Fumes or airborne particles | ☒ | ☐ | ☐ |
Poison ivy, wasps, snakes, and other natural hazards | ☒ | ☐ | ☐ |
Toxic or caustic chemicals or substances | ☒ | ☐ | ☐ |
Loud noises (85+ decibels such as heavy trucks, jack hammers, construction) | ☒ | ☐ | ☐ |
Other: (Specify: ) | ☐ | ☐ | ☐ |
San Antonio River Authority is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity.
