Program Administrator - Technology-to-Market bei undefined

Job Overview:

The Massachusetts Clean Energy Center (MassCEC) seeks a motivated, detail-oriented Program Administrator (PA) to join the Emerging Climatetech division. This role offers an exciting opportunity to support Massachusetts’ progress toward its 2050 net-zero emissions goals by helping climatetech innovators—early-stage researchers, startups, and incubator/accelerator programs—bring new technologies to market. 

The Emerging Climatetech division leads MassCEC’s efforts to foster climatetech innovation and entrepreneurship. Within the Emerging Climatetech division is the Technology-to-Market (T2M) team, which this role will primarily be supporting. The T2M team manages grant programs that support early-stage technology development, commercialization, and ecosystem-building. The grant programs include: the Innovation Ecosystem Program, Climatetech Testing and Demonstration Assets Program, Massachusetts Climatetech Studio, AmplifyMass, Catalyst/DICES, InnovateMass, and CriticalMass.

Position Summary 

Early-Stage Grant Programs:

Reporting to the Program Manager, the Program Administrator will provide critical administrative coordination and stakeholder support across the team’s Early-Stage Grant Program suite (Catalyst/Diversity in Climatetech-Early Stage and AmplifyMass). This role requires a proactive problem-solver with strong organization and communication skills, and attention to detail and motivation to learn about leading climate solution science.

Key Responsibilities:

Program Administration & Coordination:

• Coordinate day-to-day operations of the Technology-to-Market grant programs, primarily the Early Stage Program suite, to ensure timely and efficient delivery;
• Review applications for compliance with program requirements; manage application queues and track submissions;
• Record and maintain awards and invoices in the award management system, support project teams in monitoring contracts and awards; ensure project and contract integrity and track results;

• Maintain detailed databases and supporting files, including program tracking documents, business records, and performance metrics; ensure proper processing and archiving;

• Identify potential issues early and work collaboratively with Program Managers and internal teams (Finance, Legal, senior management) to resolve them promptly;
• Take notes during internal grant committee meetings, summarizing key decisions and outcomes for follow-up reporting;

Stakeholder Engagement:

• Serve as the primary point of contact for applicants, awardees, and other stakeholders; provide timely responses to inquiries;

• Coordinate program communications, working with the communications team to update program information on the website, newsletter, and LinkedIn;
• Support planning, coordination, and hosting stakeholder events, including webinars, quarterly pitch events, site visits, and industry convenings (travel may be required);

Program Development & Process Improvements:

• Support program development efforts, including conducting research, assisting with stakeholder outreach, drafting program requirements, and managing development schedules;
• Assist with onboarding, training, and supervising Technology-to-Market fellows;
• Continuously evaluate and refine administrative processes, workflows, and tools to improve program efficiency and support evolving program needs;

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Position Qualifications:

Education:

• Bachelor's degree, preferably in energy or environmental science/studies, economics, business management or a related field;

Experience:

This is an entry-level position. 

• At least one year of experience in project administration or other relevant position is a plus;
• Experience in the public sector, renewable energy industry, environmental sustainability, or grant administration is a plus;
• At least one year of experience using Microsoft Excel, Word and Outlook in a work setting is a plus;

Knowledge, Skills, and Abilities:

• Rigorous attention to detail;
• Excellent interpersonal, diplomatic, and verbal/written communication skills, including with high volume/customer service assignments;
• Well-developed and proficient organizational skills;
• Demonstrated ability to manage multiple priorities effectively;
• Demonstrated ability to get up-to-speed quickly and work independently; 
• Excellent quantitative, research and analytical skills;
• Excellent problem-resolution skills, and demonstrated ability to make informed decisions;
• Team-first attitude and the capacity to be flexible in a dynamic work environment;
• Demonstrated ability to work with internal and external stakeholders, and cultivate appropriate relationships;
• Working knowledge of basic accounting and payment processing (budgets, invoices, etc.) preferred;
• Ability to read and absorb complex contracts, polices, rules, etc. and extract the information needed to ensure compliance with each; and
• Experience with databases / large data sets. 

About the Massachusetts Clean Energy Center

The Massachusetts Clean Energy Center (MassCEC) is a state economic development agency dedicated to accelerating the growth of the clean energy sector across the Commonwealth to spur job creation, deliver statewide environmental benefits and to secure long-term economic growth for the people of Massachusetts. MassCEC works to increase the adoption of clean energy while driving down costs and delivering financial, environmental, and economic development benefits to energy users and utility customers across the state.

MassCEC is committed to creating a diverse, equitable, and inclusive organization where everyone is welcomed, supported, respected, and valued. We are committed to incorporating principles of diversity, equity, inclusion, and environmental justice in all aspects of our work in order to promote the equitable distribution of the health and economic benefits of clean energy and support a diverse and inclusive clean energy industry. MassCEC strives to lead and innovate in equitable clean energy and climate solutions.
 

To apply

Qualified candidates are encouraged to submit a resume and cover letter through our Online Career Center.  Applicants with diverse backgrounds, experiences, ability and perspectives are encouraged to apply.