Facilities Compliance Administrator bei Loop Neighborhood Market

Description

Job Location: Union City, CA | In-Office Full Time

FLSA: Non-Exempt (Hourly)

Reporting To: Director of Maintenance and Executive Assistant to the Executive Team

Pay Rate: $22.00 – $24.00 per hour

About the Company

Vintner’s Distributors is the corporate arm for Au Energy, Loop Neighborhood Market, and Poppy Market. Founded in 1978 and based in Union City, CA, the company develops real estate and operates gas stations with convenience stores and car washes across California, along with a wholesale fuel division.

Position Summary

The Facilities Compliance Administrator supports the company’s compliance efforts through accurate data entry, recordkeeping, and scheduling. This role ensures permits, licenses, inspections, and maintenance activities are tracked and documented in line with regulatory requirements.

Key Responsibilities

• Perform data entry and maintain digital and physical compliance records
• Tracking and maintaining training courses and compliance-related certifications (e.g., California Underground Storage Tank Designated Operator [DO] training/certification)
• Manage the Compliance Calendar and inbox to notify stores of inspections and training
• Archive compliance testing and facility maintenance documentation
• Provide administrative support to regulatory inspections, including follow-up on findings
• Coordinate scheduling for compliance-related activities
• All other required Facilities Compliance support duties as assigned

Requirements

• Strong data entry and recordkeeping accuracy
• Proficiency in Microsoft Office Suite
• Ability to manage electronic files (PDFs, photos, emails)
• Clear and professional communication skills (verbal and written)
• Organized, detail-oriented, and able to work independently

Benefits

• Employee Health Insurance
• Vacation & PTO
• Paid Holidays
• 401(k) Retirement Plan

The company reserves the right to conduct a background check as a condition of employment. Employment offers are contingent upon the successful completion of this process.

This job description is not intended to be all-inclusive. Duties, responsibilities, and activities may change at any time with or without notice, and management reserves the right to modify or update the role as business needs evolve.