Housing Property Coordinator bei Umpqua Community College, OR

About the Department

Housing Property Coordinator

 

The Housing Property Coordinator position is Open Until Filled so that we can find the ideal candidate for our amazing team.

If you have an interest in coming to work every day to invest in the vitality of our next generations opportunities for career, personal and economic success, we welcome your application. We have the very best students, and our team is looking for the very best colleague to help reach its goals. Bring your energy, diligence, commitment, and collaborative spirit for student success to UCC.

The Douglas County community through UCC is building upon 50+ years of rich academic experiences and lives changed through higher education. We are a student-centered, positive working environment that thrives on innovation. We are committed to ensuring that everyone who interacts with our campus feels included, valued, and inspired to fulfill our mission to transform lives and enrich communities. 

 Umpqua Community College is located in beautiful Southern Oregon between the mountains of the Cascade Range to the east and the Coastal Range to the west. Hiking, biking, camping and skiing are a short car ride away and the town is surrounded on all sides by the amazing Umpqua River for fishing and water sports. The area is also home to over 40 wineries and many breweries with a bustling downtown. Roseburg has everything you’d want from a small town and has easy access to the bigger cities of Portland and Eugene by jumping on I-5. Roseburg has live-ability, a friendly feel and is ready to be home to your next career and family adventure. 

GENERAL DESCRIPTION:  The Housing Coordinator is responsible for housing operations.  The Housing Coordinator provides oversight for facilities, occupancy management, emergency/on-call support and response, and budget/revenue management.  The Housing Coordinator provides training and supervision for the Resident Directors and Resident Assistants.

Position Duties

Housing Operations and Facilities, Budget:

• Manage the day-to-day operations of housing units ensuring property safety, room turnover, overall cleanliness of the building, common rooms including the kitchens, trash removal, common bathrooms.  Alongside RD's and RA's, conducts room checks for safety and cleanliness.
• Working under the direction of the Director of Student Community Services, oversees the housing application process, student contracts, and cancellation policy, recommending and making appropriate changes and updates as necessary within state and federal guidelines.
• Manage student records regarding room assignments, room changes, incident reports, maintenance requests and general student intake.
• Coordinates and attends all housing move in and move out dates.  Throughout each term, coordinates one-off move ins/move outs with an RD or an RA.
• Working under the direction of the Director of Student Community Services and in collaboration with the UCC Budget Manager, oversees the administration of the annual budget.
• Processes vendor purchase orders with purchasing department, and vendor invoices with invoice processing department accuracy of amounts and budget codes.
• Oversee the opening and closing operations, as well as housing needed during non-academic breaks.  This includes setting up furniture, rooms, kitchens, etc. 
• Manage building needs and work with UCC Facilities department on necessary repairs, projects, and upgrades.
• Professional collaboration with a variety of internal departments such as facilities and athletics, and external vendors for optimal operations.
• Works with UCC's Communications and Marketing department to maintain and update publications and website information.
• Works with UCC's Student Accounts department for all student housing billing.
• Works with UCC's IT Department for internet, data, and all technical issues in housing facilities.
• Create a vision and plan for using the residence hall facilities during non-academic breaks and collaborate with other departments.

Leadership and Supervision:

• Is the primary point of contact for all Housing students’ CARES reports.
• Provide resource referrals for students to help support student success and well-being. Ensure housing staff are appropriately trained and engaged in follow-up with students of concern.
• Assist with the planning and running of campus student events as a member of the Student Services team.
• Serve on the Resource Hub team.

General Program Administration:

• Perform other duties as assigned by supervisor or their designee.
• Lead the development and evaluation of departmental policies, procedures, and goals.

PHYSICAL DEMANDS & WORKING CONDITIONS:

Most work is performed indoors with only occasional outdoor conditions.

Minimum Qualifications

Required Qualifications:

• Bachelor's degree or equivalent combination of education and experience. 
• Demonstrated experience working effectively with individuals and groups from a variety of identities, cultures, and backgrounds.
• Have a flexible schedule, be needed with little notice, and have availability on weekends and evenings as needed.
• Ability to function competently under pressure and effectively diffuse crisis situations.
• Ability to model open, direct, and honest communication.
• Proven experience working independently to complete projects.
• Must be able to be First Aid and CPR certified within one month of employment.
• Must have a valid driver's license.

• Experience in crisis management is preferred.

Other Qualifications

SPECIAL INSTRUCTIONS TO APPLICANTS:

For full consideration applicants must submit with their application all of the following:

1. A cover letter which addresses your interest in Umpqua Community College and how you would excel in this position;
2. Current resume that includes educational and professional work experience;
3. A list of 3 professional references listing contact information including email address;

VETERANS PREFERENCE

Umpqua Community College Honors Veterans Preference

Applicants are eligible to use Veterans’ Preference when applying with Umpqua Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

Documents Required

• Member Copy 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215)
• or...
• Letter from the US Department of Veterans’ Affairs indicating receipt of a non-service connected pension. Disabled Veterans must also submit a copy of Veterans disability preference letter from the Department of Veterans Affairs. You can request copies of your military service record through the National Archives website.

For information regarding Veterans’ Preference qualifications, visitwww.oregonjobs.com. If you wish to self-identify under Section 503 as an individual with a disability, please provide this information by completing Department of Labor Form CC-305 available atwww.dol.gov.

Statement of Equal Opportunity

Umpqua Community College is an Equal Opportunity Employer. This means that we will extend equal opportunity to all individuals without regard for race, religion, color, sex, national origin, age, disability, handicaps or veterans status. This policy affirms UCC's commitment to the principles of fair employment and the elimination of all vestiges of discriminatory practices that might exist.

Employment with Umpqua Community College is contingent upon background check approval.