Administrative Assistant bei Georgia State University

%3Ch1 style=%22text-align:center;%22%3E%3Cspan style=%22color:rgb(0,112,192);font-size:14px;%22%3E%3Cspan style=%22line-height:107%;%22%3E%3Cstrong%3EAdministrative Assistant%3C/strong%3E%3C/span%3E%3C/span%3E%3Cspan style=%22font-size:14px;%22%3E%3Cspan style=%22mso-bidi-font-family:%27Calibri Light%27;mso-bidi-theme-font:major-latin;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/h1%3E%3Cp class=%22MsoNormal%22 style=%22background-color:white;line-height:normal;margin-bottom:9.0pt;mso-background-themecolor:background1;text-align:center;%22%3E%3Cspan style=%22color:rgb(69,36,232);font-family:%27Calibri Light%27, sans-serif;font-size:14px;%22%3E%3Cstrong%3EStudent Center Operations%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color:black;font-family:%27Calibri Light%27, sans-serif;font-size:14px;%22%3E%3Cstrong%3EGeorgia State University%3C/strong%3E%3C/span%3E%3Cspan style=%22color:rgb(69,36,232);font-family:%27Calibri Light%27, sans-serif;font-size:14px;%22%3E%3Cstrong%3E%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22background-color:white;line-height:normal;margin-bottom:9.0pt;mso-background-themecolor:background1;vertical-align:middle;%22%3E%3Cspan style=%22color:black;font-family:%27Calibri Light%27, sans-serif;font-size:14px;%22%3EThe Student Center Administrative Assistant, will perform administrative, project and program support to the college and support the business (budget/finance) and Accounting of the department.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22background-color:white;line-height:normal;margin-bottom:9.0pt;mso-background-themecolor:background1;vertical-align:middle;%22%3E%3Cspan style=%22color:rgb(69,36,232);font-family:%27Calibri Light%27, sans-serif;font-size:14px;%22%3EWHAT MAKES %3Cstrong%3EThe Student Center %3C/strong%3EA GREAT PLACE?%3Co:p%3E%3C/o:p%3E%3C/span%3E%3Cspan style=%22color:black;font-family:%27Calibri Light%27, sans-serif;font-size:14px;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22background-color:white;line-height:normal;margin-left:42.0pt;mso-list:l1 level1 lfo1;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;text-indent:-.25in;vertical-align:middle;%22%3E%3Cspan style=%22color:black;font-family:Symbol;font-size:14px;%22%3E%3Cspan style=%22mso-list:Ignore;%22%3E·%3C/span%3E%3C/span%3E%3Cspan style=%22color:black;font-family:%27Times New Roman%27;font-size:14px;%22%3E%3Cspan style=%22font-feature-settings:normal;font-kerning:auto;font-optical-sizing:auto;font-size-adjust:none;font-stretch:normal;font-style:normal;font-variant:normal;font-variation-settings:normal;font-weight:normal;line-height:normal;mso-list:Ignore;%22%3E%26nbsp;%26nbsp;%26nbsp; %3C/span%3E%3C/span%3E%3Cspan style=%22color:black;font-family:%27Calibri Light%27, sans-serif;font-size:14px;%22%3EGenerous benefits, including health, dental, vision, tuition assistance, retirement, etc.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22background-color:white;line-height:normal;margin-left:42.0pt;mso-background-themecolor:background1;mso-list:l1 level1 lfo1;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;text-indent:-.25in;vertical-align:middle;%22%3E%3Cspan style=%22color:black;font-family:Symbol;font-size:14px;%22%3E%3Cspan style=%22mso-list:Ignore;%22%3E·%3C/span%3E%3C/span%3E%3Cspan style=%22color:black;font-family:%27Times New Roman%27;font-size:14px;%22%3E%3Cspan style=%22font-feature-settings:normal;font-kerning:auto;font-optical-sizing:auto;font-size-adjust:none;font-stretch:normal;font-style:normal;font-variant:normal;font-variation-settings:normal;font-weight:normal;line-height:normal;mso-list:Ignore;%22%3E%26nbsp;%26nbsp;%26nbsp; %3C/span%3E%3C/span%3E%3Cspan style=%22color:black;font-family:%27Calibri Light%27, sans-serif;font-size:14px;%22%3EA knowledge-sharing organization that works collaboratively with various partners.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22background-color:white;line-height:normal;margin-left:42.0pt;mso-list:l1 level1 lfo1;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;text-indent:-.25in;vertical-align:middle;%22%3E%3Cspan style=%22color:black;font-family:Symbol;font-size:14px;%22%3E%3Cspan style=%22mso-list:Ignore;%22%3E·%3C/span%3E%3C/span%3E%3Cspan style=%22color:black;font-family:%27Times New Roman%27;font-size:14px;%22%3E%3Cspan style=%22font-feature-settings:normal;font-kerning:auto;font-optical-sizing:auto;font-size-adjust:none;font-stretch:normal;font-style:normal;font-variant:normal;font-variation-settings:normal;font-weight:normal;line-height:normal;mso-list:Ignore;%22%3E%26nbsp;%26nbsp;%26nbsp; %3C/span%3E%3C/span%3E%3Cspan style=%22color:black;font-family:%27Calibri Light%27, sans-serif;font-size:14px;%22%3EProfessional development opportunity and mentorship%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22background-color:white;line-height:normal;margin-left:42.0pt;mso-background-themecolor:background1;mso-list:l1 level1 lfo1;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;text-indent:-.25in;vertical-align:middle;%22%3E%3Cspan style=%22color:black;font-family:Symbol;font-size:14px;%22%3E%3Cspan style=%22mso-list:Ignore;%22%3E·%3C/span%3E%3C/span%3E%3Cspan style=%22color:black;font-family:%27Times New Roman%27;font-size:14px;%22%3E%3Cspan style=%22font-feature-settings:normal;font-kerning:auto;font-optical-sizing:auto;font-size-adjust:none;font-stretch:normal;font-style:normal;font-variant:normal;font-variation-settings:normal;font-weight:normal;line-height:normal;mso-list:Ignore;%22%3E%26nbsp;%26nbsp;%26nbsp; %3C/span%3E%3C/span%3E%3Cspan style=%22color:black;font-family:%27Calibri Light%27, sans-serif;font-size:14px;%22%3EA rapidly growing center within an academic setting%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22background-color:white;line-height:normal;margin-bottom:9.0pt;mso-background-themecolor:background1;%22%3E%3Cspan style=%22color:rgb(69,36,232);font-family:%27Calibri Light%27, sans-serif;font-size:14px;%22%3E%3Cstrong%3EHERE IS WHAT YOU WILL DO%3C/strong%3E%3C/span%3E%3Cspan style=%22font-family:%27Calibri Light%27, sans-serif;font-size:14px;%22%3E%3Cstrong%3E%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cul style=%22margin-top:0in;%22 type=%22disc%22%3E%3Cli class=%22MsoNormal%22 style=%22mso-list:l0 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-family:%27Calibri Light%27,sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-ascii-theme-font:major-latin;mso-bidi-theme-font:major-latin;mso-hansi-theme-font:major-latin;%22%3EResponsible for billing for event reservations, long-term rental space, solicitations, building maintenance, property retrieval, etc.%26nbsp; This includes generating and distributing invoices, updating customer statuses, posting payments, tracking invoice balances, monitoring approved payment plans, responding to client inquiries, and sending reminder and past due notifications, etc.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22mso-list:l0 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-family:%27Calibri Light%27,sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-ascii-theme-font:major-latin;mso-bidi-theme-font:major-latin;mso-hansi-theme-font:major-latin;%22%3EAssists with the administration of the Student Center Discount Ticket Program to include ordering tickets, preparing ticket contracts, responding to customer and ticket vendor inquiries, reviewing the discount ticket website for broken links, expired codes, etc., initiating contact with potential new ticket venues, processing vendor payments, completing weekly ticket inventory, resolving ticket count discrepancies, communicating ticket updates and instructions to the Information Center management team, and preparing ticket closeouts for seasonal and/or expiring tickets.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22mso-list:l0 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-family:%27Calibri Light%27,sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-ascii-theme-font:major-latin;mso-bidi-theme-font:major-latin;mso-hansi-theme-font:major-latin;%22%3E%26nbsp;Assists with preparing, documenting, and delivering daily revenue deposits from Information Center sales, solicitations, reservations, rental space, maintenance fees, uniform fees, event guest fees, event door sales, Cinefest Theater sales and rental fees, homecoming sales and fees, student media revenue, restroom vending, etc.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22mso-list:l0 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-family:%27Calibri Light%27,sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-ascii-theme-font:major-latin;mso-bidi-theme-font:major-latin;mso-hansi-theme-font:major-latin;%22%3E%26nbsp;Assists with reconciling monthly Visa P-Card statements for departmental expenditures to include responding to staff inquiries, ensuring requirements are fulfilled, reporting misuse, preparing documents for historical filing, etc.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22mso-list:l0 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-family:%27Calibri Light%27,sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-ascii-theme-font:major-latin;mso-bidi-theme-font:major-latin;mso-hansi-theme-font:major-latin;%22%3E%26nbsp;Assists with updating and maintaining employee payroll database, including time sheet data entry and tracking, and reconciling payroll disbursements for full-time, part-time, and student staff.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22mso-list:l0 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-family:%27Calibri Light%27,sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-ascii-theme-font:major-latin;mso-bidi-theme-font:major-latin;mso-hansi-theme-font:major-latin;%22%3E%26nbsp;Responsible for managing the budget manager monthly report submissions and assists with account tracking, reconciling, and resolving discrepancies for departmental budgets and assists in preparing monthly, quarterly, and annual financial statements and reports.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22mso-list:l0 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-family:%27Calibri Light%27,sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-ascii-theme-font:major-latin;mso-bidi-theme-font:major-latin;mso-hansi-theme-font:major-latin;%22%3E%26nbsp;Assists with full-time staff trainings. Assists with coordinating student assistant trainings to include team builders and icebreakers as well as presenting topics to support the Student Center learning outcomes and promote professional development. Assists with the training logistics to include scheduling attendees, reserving Student Center event space or conference room, preparing the training agenda, procuring speakers and/or facilitators, and creating questionnaires for after training feedback.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22mso-list:l0 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-family:%27Calibri Light%27,sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-ascii-theme-font:major-latin;mso-bidi-theme-font:major-latin;mso-hansi-theme-font:major-latin;%22%3E%26nbsp;Responsible for tracking approved Student Activity Fee (SAF) Funding for Student Center student reservations and Cinefest Theater student rentals to include applying speedtypes to invoices, posting payments, and alerting student groups of any invoice balance due, where applicable.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22mso-list:l0 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-family:%27Calibri Light%27,sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-ascii-theme-font:major-latin;mso-bidi-theme-font:major-latin;mso-hansi-theme-font:major-latin;%22%3E%26nbsp;Assists with posting credit card payments for solicitations, event reservations, Cinefest Theater rentals, special events, etc. from the Student Center / Student Life online stores.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22mso-list:l0 level1 lfo2;tab-stops:list .5in;%22%3E%3Cspan style=%22font-family:%27Calibri Light%27,sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-ascii-theme-font:major-latin;mso-bidi-theme-font:major-latin;mso-hansi-theme-font:major-latin;%22%3E%26nbsp;Performs other duties as assigned associated with fiscal management, such as submitting travel expense statements, retrieving from the Office of Disbursements and notifying staff of checks available for pick up, monitoring supplies and ticket levels at the Information Center, assisting with the petty cash fund process, screening contracts, preparing financial analysis reports, conducting business operations reviews, making recommendations for compliance, streamlining business processes, assisting with reviewing handbooks, manuals, quick reference guides, etc.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%27Calibri Light%27,sans-serif;font-size:14px;%22%3E%3Cspan style=%22mso-ascii-theme-font:major-latin;mso-bidi-theme-font:major-latin;mso-hansi-theme-font:major-latin;%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E

Minimum Hiring Qualifications:

Bachelor's degree; or a high school diploma or GED and four years administrative experience; or a combination of education and related experience.

Preferred Hiring Qualifications: 

• Display a level of proficiency in Microsoft Excel
• Worked in Business Administration or Accounting field

*!

To be fully considered for this position all candidates must submit the following at the time of submission:

· A complete and accurate GSU application, Resume, Cover Letter (Recommended), Final candidates must provide three professional references.

 

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