Parent & Community Involvement Specialist bei Salt River Pima-Maricopa Indian Community

About the Department

Definition: Under general supervision from the Family Services Coordinator, plans, organizes, and facilitates parents meetings, trainings, and workshops, and other special events.  Coordinates with community parent involvement groups, and supports ECEC Policy Council activities for the Early Childhood Education Center.  Coordinates and prepares meeting schedules, packets, and other documentation for planned meetings and events.  Monitors and tracks volunteer eligibility and donated work hours. 

Primary Job Functions:  Primary functions may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions within this classification.

Position Duties

Essential Components of the Job

• Plans, schedules, and coordinates family involvement special events such as parent meetings, parent education workshops, kindergarten registration, and promotion for ECEC.  
• Develops and prepares agendas, presentations, and coordinates speakers for related events.
• Organizes and facilitates event planning activities for family special events. Prepares and disseminates flyers, brochures, etc., to announce upcoming meetings and events.
• Assists Family Services Coordinator and EC Education Leader with developing and tracking budgets for special events and parent meetings.  
• Coordinates and facilitates the purchase of supplies, equipment, food, and materials for scheduled meetings or events.  
• Coordinates a Parent Committee and devises ways to encourage parent involvement and promote maximum participation for ECEC events and family involvement activities.  
• Develops and cultivates an outreach program to encourage and solicit male involvement in parent programs and activities.  
• Collaborates with Community male involvement groups and fatherhood organizations to encourage cross organization dialogue and participation in worthwhile father activities between the various groups.         
• Coordinates and assists the Family Services Coordinator with scheduling and setting up Policy Council meetings.  
• Writes and prepares meeting agendas for supervisors review and approval.  Writes, prepares, complies, and distributes meeting packets, handouts, schedules, and meeting times for all participants.  
• Files and maintains minutes, agendas, handouts and other related documentation in accordance with Head Start compliance requirements.   
• Compiles and maintains records and statistics on all volunteers participating in ECEC events and programs.  
• Calculates and tracks time spent by each volunteer and develops rewards system to show appreciation to outstanding participation and involvement in ECEC programs and events.  
• Monitors and ensures that all volunteers are appropriately cleared through Education Human Resources Office background check process before being allowed to work around children during programs and events.     
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Knowledge, Skills, Abilities and Other Characteristics

• The history, culture, traditions, and customs of the Salt River Pima-Maricopa Indian Community.

Knowledge of:

• Early childhood development and early childhood education methods and techniques, such as, but not limited to, positive discipline techniques 
• Laws, rules, regulations, policies, and procedures governing operation of the Head Start and Early Head Start programs
• Accommodation requirement for physically disabled students 
• Techniques for teaching adult learners

Skilled in:

• Recruiting effort 
• Conducting training for parents in workshop and conference settings
• Public relations processes 
• Collaborating and networking with local, state, and federal organizations to enhance resources within the ECEC
• Writing and preparing formal presentations and developing appropriate media materials 
• Planning and coordinating parent group activities.
• Establishing and maintaining effective working relationships with teachers, students, parents, departments, vendors, volunteers, and the general public  
• Following complex oral and written instructions, policies, and procedures
• Both verbal and written communications 
• Identifying and maintaining the confidentiality of sensitive information

Ability to:

• Communicate effectively both orally and in writing
• Effectively organize and plan special events and programs
• Work and interact with families from diverse social, cultural and ethnic background  
• Utilize personal computer and related software, such as, but not limited to Microsoft Word, Excel, and Access, to fulfill job requirements.   
• Be adaptable, flexible, resourceful, energetic, creative, and dependable
• Walk, stoop, climb, bend, reach, and lift objects up to 25 pounds.

Minimum Qualifications

Minimum Qualifications:  Education & Experience:  An Associate's degree in Early Childhood, Child Development, Family Studies, Social Work, Social Services, Psychology, or closely related field; three (3) years full-time work experience in planning, coordinating, and facilitating special events and parent involvement groups; and two (2) years of experience with adult learners required.  Bachelor’s degree in related field is preferred.   

Equivalency: Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.

Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

Other Qualifications

Due to the confidential and sensitive nature of this position, successful completion of an extensive background investigation is required.  Incumbent is required to pass a basic physical examination and provide proof of immunizations at time of hire.  Follow-up physical examinations and current immunizations are required and must be completed to maintain good employment status.  Maintaining booster shots on immunizations and taking a TB skin test or x-ray annually is also required.  Documentation of the above medical actions is absolutely essential for the file and for the health of the children in the Early Childhood Education Program.  Incumbent must also obtain First Aid and CPR certification within the first three (3) months of employment from the date of hire and maintain certification subsequently.

• At the time of hire, the incumbent must pass a basic physical examination and produce proof of a negative TB clearance and current immunizations, as well as fingerprint clearance.  

Driving Requirement: This job description does not require the incumbent to drive; however, any employee who chooses or is asked to drive any vehicle for work related community business must receive written annual authorization to do so.  For clarification, work related community business includes driving to and from SRPMIC government sites and buildings.

Terms of Employment:  This position is treated as a full-time non-exempt position scheduled for 40 hours per week.

Must be able to pass a Pre-Employment Drug Test and extensive Fingerprint and Background Check. Employee is Subject to Random Drug Testing and completion of a Background Check every five (5) years.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. 

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods: 
1) attach to application
2) fax (480) 362-5860
3) mail or hand deliver to Human Resources.
Documentation must be received by position closing date. 
The IHS/BIA Form-4432 is not accepted. 
Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.

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