Senior Manager, Clinical Supply Chain bei Olema Oncology

About the Role >>> Senior Manager, Clinical Supply Chain  

The Senior Manager, Clinical Supply Chain will play a critical supporting role in the execution and coordination of clinical supply activities across global development programs. This individual will work closely with Clinical Supplies leadership to manage operational tasks spanning production planning, labeling, inventory reporting, and cross-functional logistics support. 

This role will ensure that our investigational products are available and compliant across our clinical programs. They will collaborate with experienced team members and external partners while building strong foundational expertise. This provides a unique opportunity to grow with an expanding organization while making an immediate impact on clinical supply operations. 

This role is ideal for a clinical supply professional who thrives in a matrixed team, brings strong organizational and system skills, and is looking to contribute meaningfully while growing with the organization. The role requires hands-on involvement across multiple vendors, systems (including IRT), and clinical programs.

This role may be based out of our San Francisco, CA or Cambridge, MA office and will require about 15% travel. 

Your work will primarily encompass:   

Production & Project Coordination

• Develop and maintain template timelines for clinical supply activities, including production, packaging, labeling, and release
• Track project deliverables and help hold internal teams and external vendors accountable to key milestones
• Provide light-touch oversight of Drug Substance and Drug Product production schedules to ensure alignment with downstream packaging and labeling timelines
• Support lot genealogy tracking and documentation across supply chain stages

Labeling & Release

• Support execution of clinical labeling jobs through to release, including coordination with CMOs and internal QA
• Collaborate on label text development and approval process, as needed

Inventory & IRT Support

• Develop and maintain a consolidated inventory report across all CMOs, integrating data from IRT systems where possible
• Assist with inventory reconciliation between IRT records and physical inventory at CMOs
• Support study-level returns and destruction activities in coordination with vendors and QA
• Provide IRT system support, including setup coordination, UAT, and ongoing data monitoring; experience with IRT system Suvoda and/or 4G is a plus

Logistics & Documentation

• Assist with logistics coordination, including completion of vendor onboarding forms and shipment-related documentation
• Support the TE (temperature excursion) process in collaboration with QA and vendors

Process Improvement 

• Serve as an agent for process improvement, helping to standardize workflows and improve efficiency across multiple CMOs and third-party vendors 
• Contribute to development and refinement of SOPs, templates, and cross-functional best practices within Clinical Supplies

Ideal Candidate Profile >>>  

A love of challenging, important work. We are a pragmatic team, driven to imagine and develop meaningful therapies for improving lives. All employees within our company play a unique and crucial role in our success, both in accomplishing our mission and building a positive company culture. As such, we are looking for someone with the right combination of knowledge, experience, and attributes for this role. 

Knowledge

• Bachelor’s degree is required, a degree in Life Sciences, Supply Chain, or related discipline is preferred 
• Familiarity with inventory reconciliation, returns, destruction, and TE documentation processes 

Experience

• 6+ years of biotechnology/pharmaceutical industry experience in clinical supply chain management is required 
• Demonstrated experience with IRT systems (experience with specific platforms Suvoda and/or 4G is a plus) 
• Experience supporting clinical packaging, labeling, and logistics 
• Experience managing inventory and data across multiple CMOs or external partners 
• Exposure to both early and late phase clinical supply chain needs. 
• Solid global shipping and customs experience 
• Hands-on experience and troubleshooting proficiency with QMS and purchasing systems 

Attributes

• Strong organizational and project coordination skills; comfortable managing timelines and tracking tasks across teams 
• Ability to work collaboratively under the guidance of senior leadership and within a cross-functional, vendor-heavy environment 
• Comfortable using Excel, Smartsheet, or project tracking tools to consolidate and present data clearly 
• Excellent verbal and written communication and skills 
• Analytical thinking with problem-solving skills and the ability to adapt to changing priorities and deadlines 
• A commitment to excellence 
• Self-motivated and enthusiastic; fast learner who can identify the core project challenges and expeditiously change course as required in a fast-paced organization 

The base pay range for this position is expected to be $180,000 - $190,000 annually, however the base pay offered may vary depending on location, market, job related knowledge, skills and capabilities, and experience. The total compensation package for this position also includes equity, bonus, and benefits. 

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