Housing Authority of the Birmingham District - Program Compliance Director bei Housing Authority of the Birmingham District

Summary

The Program Compliance Director is responsible for overseeing and ensuring adherence to all federal, state, and local regulations across HABD's departments, including Public Housing (PH), Housing Choice Voucher (HCV) Program, Procurement, Finance, and other operational areas. The Compliance Director ensures the proper implementation of business policies in accordance with applicable regulations. This role involves conducting comprehensive compliance reviews, developing and implementing applicable procedures, and serving as the primary liaison with regulatory agencies to maintain HABD's commitment to integrity and accountability. 

All activities must support The Housing Authority of the Birmingham District’s (“HABD”) mission, strategic goals, and objectives.

Essential Duties and Responsibilities

1. Compliance Oversight:

• Conduct regular audits and reviews of departmental operations to ensure compliance with applicable laws, regulations, and internal policies.
• Monitor changes in relevant legislation and regulations and update organizational policies accordingly.
• Develop and implement a comprehensive compliance program, including risk assessments and mitigation strategies.

2. Training and Education:

• Design and deliver compliance training programs for employees across all departments.
• Promote a culture of compliance and ethical behavior throughout the organization.

3. Reporting and Documentation:

• Prepare and submit compliance reports to the President/CEO.
• Maintain accurate records of compliance activities, investigations, and resolutions 

4. Investigation and Resolution:

• Lead investigations into compliance violations or ethical concerns and coordinate appropriate responses and corrective actions.
• Work with legal counsel as necessary to address compliance issues.

5. Regulatory Liaison:

• Serve as the primary point of contact for regulatory agencies and auditors.
• Coordinate responses to regulatory inquiries and audits.

6. Perform other duties as assigned.

Behavioral Competencies

This position requires the incumbent to exhibit the following behavioral skills:

Job Knowledge: Exhibits requisite knowledge, skills, and abilities to perform the position effectively. Demonstrates knowledge of policies, procedures, goals, objectives, operational entities, requirements, and activities as they apply to the assigned organizational entity of HABD. Uses appropriate judgment & decision-making by the level of responsibility.

Commitment: Sets high-performance standards; pursues aggressive goals and works hard/intelligently to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition.

Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors, and measures the needs of both internal and external customers; talks and acts with customers in mind. Recognizes work colleagues as customers.

Effective Communication: Ensures important information is passed on to those who need to know; conveys necessary information clearly and effectively orally or in writing. Demonstrates attention to and conveys an understanding of the comments and questions of others; listens effectively.

Initiative: Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.

Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's work; does a fair share of work.

Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; Contributes to building a positive team spirit; puts team success above own interests; supports everyone's efforts to succeed.

 Job Competencies

1. Excellent written and verbal communication skills. 
2. Ability to work on multiple projects simultaneously while managing deadlines effectively. 
3. Highly self-motivated and results-driven. 
4. Strong research, analytical, and project management skills. 
5. Knowledge of the general operations and procedures of HABD properties and HUD housing programs.
6. Ability to interpret HUD, federal, state, and local laws, and regulations.
7. Knowledge of policies, procedures, goals, objectives, operational entities, requirements, and activities as they apply to the assigned organizational entity in the HABD. 
8. Extensive knowledge of applicable federal, state, and local laws, regulations, and guidelines. 
9. Ability to analyze organizational needs and design and implement improvements. 
10. Extensive understanding of Authority strategic goals and structure. 
11. Advanced financial analytic ability, including the ability to solve complex problems where only limited standardization exists. 
12. Ability to read and interpret a variety of instructions furnished in written, oral, diagram, or schedule form and prepare concise and accurate analysis for executive-level decision-making 
13. Ability to speak and present information effectively to top management, public groups, and/or the Board of Commissioners. 
14. Strong language and communication skills 
15. Ability to establish and maintain effective working relationships with employees, officials, suppliers, and the general public.

Education and/or Experience

Bachelor’s degree in business administration, public administration, or related field and a minimum of seven (7) years of experience in compliance to include a clear knowledge of HUD rules and regulations, Low-Income Housing Tax Credit, NSPIRE, and HCV/Section 8. An equivalent combination of education and experience may be considered. 

Some positions may require possession of a valid driver’s license and the ability to be insurable under HABD’s automobile insurance plan at the standard rate. 

Technical Skills

To perform this job successfully, an individual should have strong computer skills (MS Outlook, Word, Excel) and the ability to learn other computer software programs as required by assigned tasks. Incumbent must be competent in the use of accounting/financial software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; reaching and grasping; operating computers and other office equipment; moving about the office, and attending onsite and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone. The employee must occasionally transport up to 25 pounds. 

Work Environment

The work environmental characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate. Stressful situations may occur when dealing with the public.