Secondary Market & Post-Closing Documentation Specialist bei ChoiceOne Bank

Description

Secondary Market & Post-Closing Documentation Specialist

Non-Exempt 

Equal Employment Opportunity

Corporate Values & Mission

“Provide superior service, quality advice and show our utmost respect to everyone we meet.”

General Summary

Responsible for mortgage post-closing compliance review, shipping loans to investors for funding and other post-closing duties.

Reports To: Secondary Market & Construction Team Lead

Essential Duties and Responsibilities

· Conduct prompt and thorough review of all closed loan mortgage files using required checklist(s).

· Promptly follow up on all missing documents or documents needed to be corrected and adding those items to the document exception worksheet.

· Register servicing released loans on the MERS system.

· Shipping loans to investors to meet locked loan deadlines.

· Regularly monitor shipping report to verify all loans are sent to investors on or near the date of disbursement.

· Monitor investor web sites for any conditions to be cleared prior to funding.

· Once a loan has funded, follow procedures required for loan type which may include hazard insurance mortgagee transfer, notice of transfer of servicing, MERS transfer etc.

· Produce, deliver, and upload mortgage loan rates daily.

· May have to assist closer(s) with preparation of mortgage loan closings and boarding of the loan to the Core system.

· Prepare packages for insuring for FHA, VA & Rural Development loans.

· Track insuring packages to verify all government insured loans are insured within required timelines.

· Manage the MERS portfolio to verify loans are transferred when required.

· Update final document exception report when final documents are received.

· Send final documents to investors when received.

· Contact title companies for final documents that have not been received.

· General customer service phone calls.

· Additional responsibilities as assigned.

· Be familiar with and comply with the provisions of the Bank Secrecy Act and USA PATRIOT Act as they relate to the functions of this position. Complete all required reports related to those acts and reports any observed violations or potential violations of those acts to a supervisor or other appropriate bank officer.

· Be familiar with and comply with all federal and state banking regulations as applicable.

Requirements

Note: This position is NOT remote-eligible and 100% in-person.

Qualifications

To perform this job successfully, an Individual in this position must be able to perform each of the above essential duties satisfactorily and exhibit the values of the Company. In addition, the requirements listed below are representative of the knowledge, skill and/or ability required.

Experience and/or Education

• General Accounting & Loan Administration knowledge
• High School Diploma or equivalent
• Attention to detail

Flexible, dependable, and service-oriented· Good organizational and communication skills. Excellent written and verbal skills· Computer knowledge - Windows, Microsoft Office, Word, Excel, miscellaneous software applications (basic working knowledge)· Proficient typing skills.· Ability to handle multiple tasks simultaneously.· Ability to meet established deadlines.

Competencies

Written and Oral Communication – Effective written and oral communication skills required, with the ability to interface with Internal and external stakeholders and community partners. Has group presentation skills.

Analytical – Synthesizes complex and diverse information; collects and researches data; uses intuition and experience to complement data.

Technical Skills – Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others. Has a thorough understanding of underwriting, coverages and rating procedures. Must have a strong mathematical aptitude, having the ability to understand and work with mathematical concepts.

Strategic Thinking – Understands organization’s strengths and weaknesses; analyzes market and competition; identifies externals threats and opportunities; adapts strategy to changing conditions.

Quality – Demonstrates accuracy and thoroughness; monitors own work and the work of others to ensure quality.

Quantity – Meets productivity standards; completes work in a timely manner; strives to increase productivity; works quickly.

Dependability – Follows instructions; responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.

Initiative – Undertakes self-development activities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.