Legal Assistant (Real Estate) bei Dean Mead

Description

Summary:

The Fort Pierce office of Dean Mead is searching for an experienced Legal Assistant to join our Real Estate department.  

The Legal Assistant will support attorneys with various administrative tasks, ensuring the smooth operation of their practices.  This position requires strong organizational skills, keen attention to detail, and the ability to manage multiple priorities while maintaining professionalism and timeliness.

Qualified candidates will have a minimum of five years’ experience supporting attorneys in commercial real estate or comparable transactional practices, along with proficiency in Microsoft Office and PDF applications. Experience with legal document management software is required. Dean Mead offers a professional work environment, along with a competitive compensation and benefits package.

Duties and Responsibilities:

• Communicate with clients and other parties over the phone and via email.
• Maintain attorney calendars; Schedule and arrange meetings.
• Enter attorney billing in timekeeping software.
• Process expense reports; Track and submit invoices for payment.
• Draft and edit real estate documents, such as purchase and sale agreements, leases, and conveyance documents.
• Prepare closing statements and review closing statements prepared by others.
• Prepare closing disbursement requests and wire authorizations. 
• Work with attorneys and paralegals to compile closing packages, as well as assist in the preparation of post-closing binders.
• Maintain real estate transaction records, as well as file physical and electronic documents.
• Other administrative duties, as assigned by attorneys, paralegals, and managers.

Qualifications:

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please contact Dean Mead Human Resources.

Other Skills and Abilities:

• Desire to work in a fast-paced environment.
• Highly detail-oriented, with a proven ability to manage shifting priorities.
• Excellent communication and organization skills.
• Ability to work effectively with within a group or independently.

Education and Experience:

• Minimum of 5 years Legal Assistant experience (Required) in a real estate or similar transactional practice (Preferred).
• Proficient in Microsoft Office Suite and PDF softwares (Required). 
• Experience with document management and legal accounting softwares (Required). Experience with iManage (Preferred).
• Florida Notary (Preferred).

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Work Environment:

• This position reports to work in-person at our Fort Pierce office.

Other:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

FLSA Classification: Non-Exempt

Schedule: Full-time; 37.5 hours per week

Reports to: Supervising Attorneys; Office Administrator 

Supervisory Responsibilities: None