Transparent Partners is an independent consultancy that specializes in enhancing customer experiences through a marketing lens. Our goal is to identify the unique mix of data, technology and operational processes that will empower brands to thrive in the ever changing marketing landscape.
Position Summary
The Project Manager Support role provides day-to-day operational, reporting, and project execution support for the Chief of Staff at Transparent Partners. This role is integral to the rhythm of the business, ensuring meetings are run efficiently, internal initiatives move forward, and reporting is accurate and timely. The Project Manager Support partners across functions to enable efficient decision-making, business scaling, and go-to-market readiness.
The ideal candidate is highly organized, proactive, and collaborative—capable of balancing structured coordination with flexible problem-solving. This role requires an individual with strong program management skills, advanced Excel and Google Workspace proficiency, and a growing curiosity for AI-powered business solutions.
The final compensation within this range will be determined based on a comprehensive evaluation of the candidate’s relevant professional experience, educational background, skill set, and overall alignment with the responsibilities and requirements of the role. Candidates who demonstrate significant experience, specialized expertise, or exceptional qualifications may be considered for compensation at the higher end of the range.
Responsibility: Meeting Management & Operations Support
Manage and maintain the company’s internal meeting cadence and operating rhythm including: Strategy & Services, AMS, New Business, Leadership, Knowledge Shares, Bites & Insights, Monthly State of the Business, and Board Meetings
*Inclusive of supporting the AMS team’s project manager for AI solutions development
Record, summarize, and distribute meeting notes and action items. Ensure all follow-ups are documented, tracked, and completed
Coordinate meeting agendas and schedules in partnership with the Chief of Staff and functional leaders
Lead the management of recruitment (lever), and new hire onboarding preparations
Responsibility: Performance & Financial Reporting
Deliver weekly and monthly financial reporting including planned vs. actuals across clients, services, and team members using Ruddr
Partner with the Chief of Staff to develop dashboards and data views that guide business decisions and leadership visibility
Responsibility: Internal Projects & Business Scaling
Drive the execution of high-priority internal projects to scale Transparent’s business operations—such as the development of job descriptions, team bios, and processes for annual and mid-year reviews
Support process documentation and optimization initiatives that improve internal efficiencies
Responsibility: AI Enablement & Tool Building
Collaborate with internal teams to explore, test, and build AI-driven tools that support internal operations and drive operational efficiencies
Contribute to the development and application of custom LLMs and other AI solutions where applicable
Responsibility: Events & Culture Enablement
Support business development and marketing events, including logistics, run-of-show coordination, and stakeholder alignment
Lead planning and execution of internal business events such as quarterly QBRs and culture initiatives
Responsibility: Go-to-Market Support
Support execution of Transparent’s go-to-market strategy, including content creation, asset development, and coordination with marketing and leadership teams
Support the design and implementation of the Transparent Partners website, including long term management and upkeep
Key Performance Indicators
Execution & Delivery
On-time and accurate meeting documentation and follow-up tracking
Timely and consistent delivery of weekly/monthly reporting
Completion of internal initiatives and projects within defined timelines
Team Enablement & Communication
Positive feedback from Chief of Staff and functional leads
Consistent, proactive communication and project updates
Clear ownership of internal tasks and deliverables
Internal Impact & Scalability
Delivery of 2–3 internal tools, templates, or process assets annually (can be the optimization or automation of existing tools, processes, etc.)
Participation in knowledge sharing (e.g., enablement sessions, content contribution)
AI & Innovation
Participation in at least one AI-driven initiative annually
Contributions to AI tool prototyping, prompt engineering, or testing workflows
Position Qualifications
3–5 years of relevant experience in project/program management, business operations, or consulting
Strong written and verbal communication skills; able to summarize complex topics simply
Highly organized, proactive, and friendly team player
Advanced skills in Excel and Google Workspace (Docs, Sheets, Slides, Calendar)
Experience with Ruddr, Asana, or equivalent project management software is a plus
AI experience—especially with LLMs, prompt development, or internal tool building—is a bonus
Brings energy, attention to detail, and a solution-first mindset to every task
Eager to contribute to a mission-driven, fast-paced organization at the intersection of marketing, data, and technology
Benefits
Competitive salary + bonus opportunities
Health, dental, and vision coverage
401k with match
Fully-remote or hybrid work environment
Our people and culture
At Transparent our goal is to promote an inclusive, equitable, and diverse environment to foster a sense of belonging. We believe that creating an inclusive environment is paramount in driving innovation, creativity and value for our clients and our people. All applications will receive consideration for employment without regard to ethnicity, religion, gender, gender identity or expression, sexual orientation, nationality, disability, age, or social background.
Transparent Media Partners, LLC is an Equal Opportunity employer. Personnel are chosen on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status or sexual orientation, in accordance with federal and state law.
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