Assistant Producer [59 Studio] bei 59

OVERALL PURPOSE OF THE JOB

This role is an Assistant Producer supporting busy project teams across a range of fundamental tasks and responsibilities that enables the teams’ work to be more effective and leads to our ambitious design projects to be realised. 

This role will suit someone with previous experience as a Producer, Project Manager or Administrator who is enthusiastic about organisation, detail and adapting their work to creative processes and environments. You will be the foundation of the department acting as an entirely reliable resource and support for the team.

Contract type: Permanent

Salary: £30,000-£40,000 dependent on experience

Reports to: Head of Producing

Key relationships: Project Directors, Design Directors, Creative Directors, Producers, Business Development leads, Head of Studio, Communications and across all areas of the business. 

Place of work: 59’s Studio, London with hybrid working enabled

KEY RESPONSIBILITIES

Key responsibilities will include, but are not limited to:

Producing & Project Management

•   Scheduling project meetings, supporting the Producers & Project Managers with diary management and taking minutes when required.
•   Travel and accommodation booking for all team travel.
•   Processing of relevant visas for project teams in all territories.
•   Creating and distributing schedules and itineraries as required.
•   Assisting Producers on projects as required including attending on-site during tech periods as necessary.
•   Updating 59 Project databases and softwares with updated project information.
•   Working with the Business Development Coordinator and wider Business Development team to put together the essential information for the creation of new business documents e.g. tenders and pitches.
•   Availability checking & requesting contract information for project freelancers for required roles on projects (e.g. programmers, lighting designers, sound designers etc.).
•   Working with the HR team to provide NDAs and Contracts to relevant freelancers and suppliers.
•   Assistance in third party licensing.
•   Assisting with the organisation of shoots for both content creation and behind the scenes filming as required.
•   Project related research for the project team as required.
•   Working with the Producers & Project Managers to ensure Sustainability and Universal Design are actively addressed on projects.

Communications

•   Working with the Content & Communications Manager to upload and broadcast new project information, for example across the 59 and Journey websites and social media.
•   Assisting the Producers & Project Managers with final project documentation for both external and internal use, in collaboration with 59’s Content & Communications Manager.

General

•   Deputising for the Producers & Project Managers as required.
•   Provide basic catering for meetings as required.
•   Acting as one of the company’s health & safety and Fire Warden representatives.
•   Undertake other work as reasonably required by the company. 
  
  

PERSON SPECIFICATION

Essential Skills

• Approximately 1 year experience as an administrator, project manager or producer 
• Ability to interact with a wide range of people and excellent interpersonal skills  
• Experience working in a fast-based environment and ability to work under pressure and to tight deadlines 
• An aptitude and/or understanding of creative processes and projects, and specialist craft 
• An interest in working to the highest possible standards
• Knowledge of or interest in producing in different industries and geographical territories
• Experience of complex travel arrangements and visa processes, either personal or professional
• Experience in budgeting and effective financial management                               
• An interest in and willingness to travel globally                         
• A willingness to work during the hours of our industries for example on weekends and evenings as required (59 x Journey operates a Time Off in Lieu policy)
• A commitment to championing representation and inclusion at every level

Desirable Skills

• Experience in sales of projects, and negotiating with a range of clients
• Language skills 
• Existing network of relationships with commissioning organisations and potential clients
• Experience of contributing to company-wide work across Sustainability and/or Universal Design and audience access
  
  

KEY DATES & DEADLINES

Recruitment Information Webinar: Friday 12th September, 1.15-2.00pm – a link will appear here the day before the scheduled date and time of the webinar 
Application Deadline: Monday 29th September, 10am  
Interviews:
Round 1 - Thursday 2nd October, 10am-5pm
Round 2 - Wednesday 8th October, 10am-1pm

(If you are unable to make the scheduled dates, please let us know within the content of your cover letter)

The interview panel will include members of 59’s Producing & Project Management team & the Director of People, they may be joined by colleagues from other departments, across the two rounds of interview.

Our interviews are built as two way conversations to better understand each other’s work and aspirations, and may include  a task to better understand the candidate's process. We operate equal opportunity interviews and typically share the opening interview questions in advance with candidates. Interviews are held in-person at our London Studio in order for candidates to meet some of the team, however they can be arranged online if there are geographical considerations.

HOW TO APPLY

Please submit a comprehensive CV/Resume and a cover letter (maximum two A4 sides) or up to three minutes of audio (instructions in the application section) describing your suitability for the position and how your skills and experience match the person specification. Please find the upload fields at the bottom of this page. We do not accept applications by any other method.

If you would like to arrange a chat with the Director of People at 59, to discuss the role in more detail in advance of applying, please contact us at [email protected] - we’re very happy to facilitate this. 

Applicants should provide contact details for two references. We will seek your permission before making direct contact with any referees. 

All applicants must be eligible to work within the UK.

59’s RECRUITMENT APPROACH

At 59, we carefully consider how we meet new people through our recruitment and how a process like this can instil breadth and diversity in our projects teams. Our work is cross-cultural, and we collaborate globally so we know diversity in our teams undoubtedly strengthens our portfolio and our work. We dedicate time and resources to creating a creative working environment where everyone feels valued and respected.

If you feel that you do not see yourself represented either in the creative industries, or in this particular professional area because of any part of your identity that makes you special, we would especially like to hear from you.

Under the Equality Act 2010, a disabled person is someone who has – or has had in the past – a physical or mental impairment which has a substantial and long-term adverse effect on that person’s ability to carry out standard day-to-day activities.

As an inclusive organisation, we actively encourage applications from people who consider themselves to have a disability falling within that broad definition. We will guarantee an interview for applicants living with a disability, provided they meet the essential criteria. Where relevant, this should be indicated on your equal opportunities form which will be anonymised and attached to your redacted application. 

We have made steps to remove barriers to our workplace, including working to create a fully physically accessible studio. If it is helpful or reassuring to discuss your access needs ahead of applying so you can gauge if this is an accessible place for you to work, please get in touch with our Operations team at  [email protected] 

Acknowledging the resources that go into attending interviews, we are very happy to reimburse expenses for extensive travel incurred through travelling to/from your interview with us.