Regional Senior Vice President bei Kaufman Lynn Construction
Kaufman Lynn Construction · Bonita Springs, Vereinigte Staaten Von Amerika · Onsite
- Senior
- Optionales Büro in Bonita Springs
To perform the Regional Senior Vice President of Operations position successfully (stated as Regional SVP in this document), an individual must be able to perform each of the minimum requirements at a best in class level. The roles and responsibilities listed below are representative of the experience, knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.
POSITION SUMMARY
The Regional Senior Vice President for Operations is responsible for all aspects of the strategic procurement and successful delivery of projects per region and the sustainable growth of his/her operational team through the effective application of our Kaufman Lynn vision, mission, and core values.
POSITION SCOPE AND ORGANIZATIONAL IMPACT
The Regional SVP is responsible for directing all aspects of his/her region’s construction operations, including representing its group in company strategic planning, finances, staff management and training, owner and subcontractor relations and negotiations, scheduling, estimating, sales and marketing. The Regional SVP is also responsible for oversight of all items related to day-to-day construction operations, including staffing assignments, project plan development, finances, profit, cost, schedule analysis, and owner and subcontractor communications and interface. The Regional SVP is involved with and responsible for all phases related to preconstruction, purchasing, construction and project close-out.
A primary responsibility of the Regional SVP is to provide leadership, guidance, and utilization of all available resources to ensure individuals and project teams are properly supported and have the necessary skillset and tools to succeed. The Regional SVP role is supported by Executive and Departmental Leadership to provide the resources necessary to achieve success.
ORGANIZATIONAL RELATIONSHIP
- The Regional SVP reports directly to the Division President overseeing his or her projects
- The Regional SVP oversees project team leaders, including Project Executives, Project Managers and Superintendents
- The Regional SVP is responsible to:
- Provide leadership and oversight of Preconstruction and Scheduling efforts in accordance with company SOPs
- In conjunction with department heads of Business Development, Legal/Risk, Financial Services and Human Resources, lead assigned personnel toward resolution of necessary project issues and pursuit efforts.
- The Regional SVP is responsible for successful operation of the regional business unit and the development and behavior of all Operations personnel.
- The Regional SVP is also accountable for accomplishing quantitative and qualitative goals and objectives set forth in the individual project, business unit, strategic business, and annual business plans
OPERATIONAL TEAM
The Regional SVP will lead operational teams comprised of:
- Project Executive(s)
- Vice President(s) of Operations
- Project Manager(s)
- Superintendent(s)
And, in conjunction with Departmental Leadership:
- Estimator(s)
- Business Development representative(s)
- Legal/Risk representative(s)
- Human Resources representative(s)
- Marketing representative(s)
- Project Accountant(s)
- Project Controls Engineer(s) / Scheduler(s)
AUTHORITY
In accordance with our company’s guidelines, the Regional SVP has the authority, under the approval of the Division President, to recruit, hire, promote, terminate, and transfer Operations personnel. All potential terminations must be presented to the (CEO, Division President, and HR Director) for final approval and execution.
The Regional SVP develops and implements wage and bonus policies and procedures within the operations department (in conjunction with departmental heads); implements changes in operations policy and procedures; negotiates, approves, and signs (Contract signature) subcontracts; and authorizes distribution of funds for materials, equipment, supplies, services, and products.
MINIMUM REQUIREMENTS - ESSENTIAL FUNCTIONS
1. BUSINESS DEVELOPMENT
Continuous cultivation of relationships to sustain repeat business:
- Current Clients biweekly Call / Contact Owner(s) - Owner's representative.
- Same day response time to client calls/inquiries
- Assigned New Clients: Call / Contact Owner(s) - Owner's representative as required.
- Survey Management: Responsible for coordinating with Marketing to ensure client surveys are performed as required (Precon, 50% and final project completion)
- Key Business Development deliverables:
- Work hand in hand with Business Development leaders on new pursuits. Takes ownership and responsibility for obtaining new business
- Attends all required business development meetings and provides operational input regarding the availability of resources and risk assessment for selecting target projects
- Cultivates new client/customer relationships to strengthen market position
Oversee preconstruction efforts and requirements for assigned projects:
- Ensure Precon teams fully understand, abide by and adhere to all requirements of company Precon policy and SOP’s
- Ensure, by thorough review, complete deliverables are provided by the Precon Team, including but not limited to:
- Quantity surveys
- Bid Leveling/Scope Sheets
- Subcontractor Pre-qualification – Responsible to ensure all bidders are prequalified as required by SOP’s, including subcontractor scoring system
- Bid solicitations successfully achieved minimum required coverage of qualified bids.
- Precon project schedule created as required by scheduling SOP’s
- Detailed estimates – A highly detailed project estimate, including thoroughly planned general conditions costs based on the project Precon schedule.
- Estimate approval – In conjunction with the VP of Precon, the Regional SVP is responsible to have firsthand knowledge of the accuracy and completeness of the estimate and to ensure all executive level approvals are achieved prior to submitting to client.
- Upon award, responsible to ensure the project estimate and all deliverables have been turned over to Operations team as required by SOP’s
Fully understand and effectively manage project risk and legal requirements:
- BET Process – Responsible to work together with Legal ensure all requirements of the BET SOP’s are achieved
- SDI Compliance - Responsible to work together with Risk to ensure all requirements of subcontractor bonding and SDI SOP’s are achieved
- Prime Contracts
- Takes the lead in the review of owner contracts and provides input to the Division President, COO and CLO regarding terms and conditions related to operations
- With the Division President, negotiates contracts with owners and ensures that timely review is given by the COO, CLO and CFO
- Perform thorough review and sign all PCPCO’s and PCCO’s before issuing to owner
- Subcontracts
- Has direct involvement in key subcontractor negotiations, including scope, cost, terms and schedule
- Establish clear collaboration requirements among the project leadership team and participate in preparing subcontracts to ensure complete, high quality scopes of work are achieved
- Ensure quality and consistency by ensuring the PX prepares all necessary exhibits for Project Manager to incorporate into subcontract agreements
- Perform thorough review and sign all subcontracts and change orders before issuance to subcontractor
- Dispute Resolution – Has firsthand knowledge of all project legal disputes and takes lead role in conjunction with CLO to bring issues to timely resolution
- Bonds/Insurance – In conjunction with PX, work together with Risk and Legal to ensure all requirements of subcontractor and project specific insurance are achieved
4. SCHEDULING
Has detailed knowledge/understanding of project schedule status:
- Maintain consistent accountability measures to ensure adherence to company scheduling SOP’s
- Ensure scheduling personnel needs are clearly and regularly communicated to the Scheduling Director
- Work together with Scheduling Director to regularly assess scheduler and project team performance to ensure accountability to all requirements of the SOP
- Ensure Scheduler workload is properly managed for maximum efficiency, to avoid bottlenecks and excessive/unreasonable demands
- Has firsthand knowledge and understanding of all project delays and delay claims to ensure accurate schedule analysis, proper/timely notice requirements and documentation are delivered to responsible parties and KL Legal Dept.
- Ensure project teams:
- Take full “ownership” of the project schedule and SOP’s
- Take lead role in guiding scheduling efforts and supporting scheduler in his/her responsibilities
5. PROJECT STATUS & CONDITIONS
Has detailed knowledge of all aspects of the project:
- Minimum bi-weekly physical assessment of projects (site visit):
- Attend OAC Meeting (minimum monthly)
- Regional SVP must report-up if any monthly visits are missed
- Cleanliness
- Safety
- Quality Control
- Progress
- Key project status and conditions:
- Establishes and maintains operational policies and procedures in concert with the project team
- Establishes requirements for continuity of the construction project(s) and best in class operations execution.
- Ensure project teams are properly staffed
- Ensure individual project team members have clearly defined roles/responsibilities
- Ensure project team offices are properly set up to enable teams to work in a highly efficient and comfortable workspace
- Ensures Project Executives and project team leaders conduct mandatory project planning meetings, weekly project meetings (OAC, Sub, KL staff), weekly schedule update meetings and project close-out meetings
- Takes responsibility for managing the division’s management information systems, processes, and personnel
6. FINANCIAL STATUS
- Have first-hand knowledge of project financial health and profitability.
- Purchasing (buyout)
- Establish realistic buyout strategy/goals with teams to increase profitability and contingencies
- Ensure purchasing is complete in the first 90 days from contract execution, unless otherwise agreed in the BET
- Attend all weekly buyout meetings for assigned region of work, regardless of whether or not project is specific to the Regional SVP group.
- Collaborate with other Regional SVPs to develop strategic advantages and opportunities in the buyout process.
- Project financials health and profit
- Responsible for the profitability of each project
- Have first-hand knowledge of project financial health
- Has firsthand knowledge that Project Management (PM and PX) are maintaining accurate financial projections throughout the course of the project
- Regional SVP shall personally present the PMR to executive team in monthly financial meetings for each project
- Cost & Revenue
- Establish and maintain a strong sense of urgency with project teams on processing costs and revenues
- Ensure project teams meet all monthly financial deadlines
- Hold clients accountable to prompt payment
- Work with Financial Services to Ensure prompt payment to subcontractors
- Associate Incentive Compensation Program
- Administer Associate Incentive Compensation Program (AICP) for each project team in accordance with SOP’s
- Establish joint accountability among project team in meeting program criteria
- Work closely with project team to course correct on deficiencies
- Maintain integrity, objectivity and consistency in reporting for scoring team performance
7. ENGAGEMENT & CULTURE
To be responsible for each associate on your team.
- Key Deliverables
- Models and actively promotes collaboration, transfer of knowledge and teamwork throughout his/her team.
- Facilitates training programs and personal development of all project and company team members
- Implements recruiting strategies established in conjunction with the Human Resources Department
- Connects to employees with passionate, professional and personal pro-activism in their work
- Retention of Operations personnel
- Exemplifies KL’s vision, mission, and values
- Actively supports KL spirit
- Ensure that jobsites are safe, clean and respectful of the surrounding communities and comply with environmental regulations
- Participates, in a leadership capacity, in community-based organizations, boards and associations to enhance our position and image
- Participates in the development and execution of the strategic plan
- Takes responsibility in the development and execution of the Regional SVP’s annual business plan
- Participates in the development and execution of this specific business unit’s plan
- Acts as a sounding board for ideas from the Ops Team and CEO
8. CORPORATE RELATIONS with CLIENTS, SUBS, ARCHITECS, SUPPLIERS CONSULTANTS
- Sustain a proactive and responsive approach in all communications.
- Key Corporate relations deliverables:
- Establishes and maintains relationships with key subcontractors’ suppliers, owners, and design consultants
- Actively participates, in a leadership capacity, in industry-related events, forums, and professional associations to enhance the company’s position and image
- Ensures positive exposure of projects to industry and civic communities
- Effectively manage feedback from employees, owners, design consultants, subcontractors, and suppliers
GENERAL MEASURES of PERFORMANCE
The achievement of the projected annual operating profit of his/her business unit as compared with the targets set forth in the yearly business plan is critical for the ultimate realization of the Regional SVP role. Overall, the Regional SVP must deliver:
- The accomplishment of the operational goals and objectives as set forth in the annual business plan
- Deliver on personal/professional goals, if any, established jointly with the Division President during annual performance reviews
- Achieve best in class leadership qualities, professionalism, and general effectiveness displayed in fulfilling the responsibilities and duties set forth in the eight (8) Regional SVPs minimum requirements sections.
- Embrace key Kaufman Lynn-wide initiatives:
- Procore Accountability / Performance indicators as established by leadership
- KL Cares
- KLiX utilization
- KL Inquiry Method / 1-on-1 Mentoring
- Annual Performance Reviews
- Live and act based on KL core values
ESSENTIAL CAPABILITIES / LEADERSHIP COMPETENCIES
- Integrity
- Ingenuity
- Initiative
Core Competencies
- Thinking Skills
- Strategic Focus
- Results-Driven
- Develop Talent Pools
- Interpersonal Sensitivity
- Change Leadership
- Motivate/Inspire Others
- Mindful of Risk & Safety
- Communication
- Business Acumen
About Kaufman Lynn Construction
Who We Are:
Kaufman Lynn Construction is a full-service commercial construction company with extensive experience in both the public and private sectors. KL is a Top ENR firm, consistently ranked as one of the largest and fastest-growing general contractors in Florida. We are 100% employee-owned through an Employee Stock Ownership Plan, providing all KL associates a risk-free retirement fund in addition to our 401(k) with employer matching.
KL is proud of our amazing culture that is focused on employee engagement. We emphasize accelerated career growth, mentoring and professional development, highly competitive compensation and benefits, state-of-the-art construction technology/processes and a truly fun, family atmosphere. Kaufman Lynn was named by the Sun Sentinel as one of the Top Workplaces in South Florida for seven years in a row, and was recently ranked as one of the Best Companies to work for in Florida by Florida Trend magazine.
What We Offer:
- Medical, Dental, Vision, Life Insurance
- HSA & FSA Accounts
- 401(k) with Company Matching
- Employee Stock Ownership Plan
- Paid Time Off
- Holidays
- Annual and Project Based Bonus Potential
- Tuition Assistance
- Employee Referral Bonus
- Paid Parental Leave
What You Can Expect From Us:
- Terrific opportunity to make a real impact on our company’s success
- Personal, professional and career growth.
- Competitive compensation package, including bonus opportunities and comprehensive benefits
- Company culture based on a truly engaged team of professionals that are fully supported by an enlightened leadership team
- Fast-paced and challenging working climate that makes time for plenty of fun
NO THIRD PARTY RECRUITERS OR AGENCIES
Kaufman Lynn is an Equal Opportunity Employer including Disability/Vets
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