Senior Benefits Coordinator bei WSB

Forge ahead with WSB. WSB was founded on the understanding that culture drives results and we’ve dedicated ourselves to the value of strong relationships, collaboration and forward-thinking ideas. We’ve inspired each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow. We invite you to forge ahead with us.   

We are looking for a Senior Benefits Coordinator that will be responsible for the strategic administration and oversight of employee benefits programs, including health, dental, vision, leaves inclusive of short- and long-term disability, FMLA and state paid family leave programs (e.g., CO, NY, MN, CA etc.), and wellness initiatives. This role serves as a key liaison between staff members, insurance providers, and the HR team to ensure seamless benefits enrollment, compliance, and communication.

What You Will Do:

Manage day-to-day operations of group benefits programs (Health, Dental, Vision, Life, Disability and Leaves), inclusive of processing benefits enrollments, changes and terminations in ADP Workforce Now, to working behind the scenes checking invoices against staff enrollments. - Conduct benefit orientations for new hires on the weekly orientation call. And support staff questions at offboarding. -Administer the Leave of Absence program, including, STD, LTD, FMLA, MN Paid Family Leave, CO FAMLI, and CA FAMLI, from request through return.  

Maintain compliance with internal and state policies, ensuring accurate pay and employment records.  

- Serve as the first point of contact for employee benefit inquiries and resolutions as part of your role in managing the AskHR ticketing system.  

- Collaborate closely and in a timely manner with HR Business Partners, payroll, finance, managers and staff who need benefits assistance & information.  

- Create and contribute to staff benefit communications on an ongoing basis, standardizing where possible, and via monthly / quarterly updates to all staff.  

- Ensure compliance with federal & state regulations (e.g., COBRA, HIPAA, ACA). - Maintain accurate records and audit benefits data for accuracy and compliance.  

- Provide data for monthly benefit’s dashboard and ad hoc reporting, as needed.  

- Provide support for HRIS projects and audits as needed.  

What You Will Bring:

- Proficiency in ADP Workforce Now or similar HRIS platforms  

- Strong analytical and reporting skills in Excel (must have Vlookup, pivot table & other Excel knowledge for managing large data sets)  

- Excellent written and verbal communication  

- Customer service orientation  

- Attention to detail and accuracy  

- Time management and ability to meet deadlines  

- Problem-solving and critical thinking  

- Confidentiality and discretion  

- Process improvement mindset  

- Collaboration and teamwork  

- Familiarity with employment law, HR and Employee Benefit compliance  

- Experience with onboarding tools and platforms 

-Bachelor’s degree in Human Resources, Business Administration, or related field.  

-3–5+ years of experience in benefits administration, preferably in a senior or lead role. • Strong knowledge of benefits laws and regulations.  

-Excellent communication, organizational, and problem-solving skills.  

-Proficiency in HRIS systems and Microsoft Office Suite.  

-CEBS or PHR certification is a plus.  

Who We Are: WSB is a design and consulting firm specializing in Transportation, Community Planning, Environmental, Energy, Municipal, and Construction services. We provide solutions for the places, spaces and systems that support our lives. We offer services in more than 50 complementary areas across the nation.

Full time WSB employees qualify for competitive compensation and benefits package, including medical insurance, dental insurance, vision insurance, life insurance, company paid short- and long-term disability, 401K with match, paid time off, paid holidays, tuition reimbursement, and opportunities for professional growth and development. Part time employees can participate in the 401K plan and applicable earned paid leave. 

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.

WSB strives to ensure that its careers web site is accessible to all. If you need assistance completing your online application, please email [email protected].            

As an Equal Opportunity Employer, WSB is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment, please e-mail us at [email protected]. In your e-mail, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Notice to Third Party Agencies: WSB does not accept unsolicited resumes from third party recruiting firms. Absent a signed Service Agreement by WSB, we reserve the right to pursue and hire any unsolicited candidates without financial obligation to recruiters or agencies.

Working Conditions (physical demands, travel, remote/on-site expectations) Primarily office-based with potential for hybrid work Minimal travel required Must be able to work at a computer for extended periods