Advancement Associate, Operations bei Georgetown Day School

Georgetown Day School opened its doors in 1945 as the first integrated school in a segregated city. Governed by a Board of Trustees elected by the parent body and administered by an appointed Head of School, it was founded by seven families who wanted to create a school committed not only to academic excellence and educational innovation but also to a value system emphasizing appreciation and respect for others. Believing that diversity was the ground out of which all deep and rich learning occurs, they established a school where all children would be welcome, celebrated, and challenged to be their best selves.
 
Today, the School's philosophy, programs, and position in the national educational landscape strongly reflect its roots. Having grown from 12 children in 1945 to 1075 students in PK-12 today, GDS is recognized as one of Washington, D.C.’s and the nation’s most dynamic educational institutions.

Since the school’s founding, GDS has called eight different locations home. In the fall of 2020, in the midst of the pandemic, the Lower, Middle, and Upper Schools were all joined on one extraordinary campus.

About the Position

DEPARTMENT: Advancement

REPORTS TO: Director of Advancement Operations

SUPERVISES: N/A

FLSA: Non-exempt

TYPE OF ROLE: Full-time 

COMPENSATION:  $60,000 - 75,000 annually (salaried and based on experience)
BENEFITS: Eligible 

Primary Duties and Responsibilities:

Gift Processing and Acknowledgment

• Enter, process, and track all gifts, pledges, sponsorships, and corporate and foundation grants
  
  

• Prepare and generate timely acknowledgement letters and tribute cards
  
  

• Prepare pledge reminders on a semiannual basis
  
  

• Track and apply for corporate matching gifts
  
  

• Liaise with the Business Office to ensure all donations are recorded appropriately
  
  

• Collaborate with Advancement Team colleagues to establish and maintain best practices and procedures for gift entry, processing, and acknowledgment
  
  

• Liaise with Business Office staff to ensure all steps of transaction processing are efficient
  
  

• Reconcile gifts weekly 
  
  

• Assist in audit preparation, delivering reports and back-up documentation in a timely manner

Database and Systems Management

• Maintain the overall quality and integrity of the constituent database and troubleshoot issues
  
  

• Maintain highly accurate and current constituent and donor records
  
  

• Create and manage ongoing data hygiene processes
  
  

• Create and generate lists, queries, and reports for mailings, e-appeals, Advancement Committee, Committee on Trustees, and all Advancement events.
  
  

• Manage digital campaigns and  automated donor correspondence

Donor Data Research and Analytics

• Track overall Advancement team performance and generate reports and queries on donor giving patterns and trends, donor retention, and donor acquisition
  
  

• Perform in-depth research, update/create database records, and create detailed briefings on major gift and comprehensive campaign prospects as requested by the Chief Advancement Officer, Deputy Chief Advancement Officer and Director of Advancement Operations
  
  

• Portfolio Management and Prospect Research - Devise strategies for 5 Advancement portfolios and the Head of School, making data-informed decisions to drive results. Support giving activity by generating prospect research reports, biographies and donor histories.

Secondary Duties and Responsibilities 

• As a member of the Advancement team, represent the team at school and community events, including some nights and weekends.
  
  

• Accomplishes all tasks as appropriate. Other duties outside this description may be assigned as necessary. 

Qualifications

Education and Experience

• Bachelor’s degree required
  
  

• At least 2 years of experience in nonprofit development and/or data management preferred.

 Skills 

• Exceptionally organized, with a strong attention to detail.
  
  

• Intrinsically motivated to solve puzzles and streamline systems.
  
  

• Discreet and professional when handling confidential information.
  
  

• Proficient or eager to build proficiency in Raiser’s Edge, Google Suite, Microsoft Word and Excel, Paperless Post, and Mailchimp.

Americans with Disability Specifications

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

To Apply 

Qualified candidates should submit a cover letter, resume, and list of three references using our online application system through ADP/Workforce Now: http://www.gds.org/Recruiting. To find out more about the school, candidates should visit our website at www.gds.org. For full-time, permanent roles, a summary of employee benefits are available on the GDS website: https://www.gds.org/about/careers-at-gds

As an inclusive school devoted to preparing our students to live, work, and lead in an increasingly globalized and multicultural society, GDS is particularly interested in professionals with demonstrated interest and experience in working in such a school setting and is driven by the core charge of working to enhance and bring joy to every student’s individual learning experience in equitable and meaningful ways.