Office Operations Coordinator - Lifestyle & Entertainment bei McClatchy

The Office Operations Coordinator requires a reliable and detail-oriented individual to ensure the smooth daily functioning of our Manhattan office. This role requires a proactive individual who can balance multiple responsibilities, provide excellent internal support, and maintain a professional and efficient workplace environment.

This position will be on-site at the New York City physical office and studio

^{The anticipated base pay range for this position is between 65k and 80k annually. Individual base pay may vary within that range depending on job-related knowledge, skills, experience, relevant education, department equity, training, geography, and local wage and hours laws.}  

ESSENTIAL DUTIES/RESPONSIBILITIES:

• Office Supplies & Equipment: Manage inventory, order supplies, and oversee vendor relationships.
• Mail & Deliveries: Coordinate incoming and outgoing mail, packages, and courier services.
• Connectivity & IT Support: Troubleshoot and escalate internet or connectivity issues, liaising with IT vendors when necessary.
• Facilities Management: Serve as the primary liaison with building management/landlord for repairs, maintenance, and access.
• Office Scheduling: Oversee conference room and office space scheduling to optimize usage.
• Communications: Distribute office operations updates and announcements to staff.
• General Support: Provide onsite assistance for employees and leadership to maintain a productive workplace.
• Other duties as assigned by management
• McClatchy Media’s employees are encouraged to take advantage of opportunities to ethically harness and leverage artificial intelligence and other automation to enhance and elevate their work and to find efficiencies that free them to focus on source-building and high-quality, deeply reported journalism.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Track record for innovation, learning and using new skills and technology, especially AI.
• Ability to prioritize and to work under and meet short- and long-deadlines in a fast-paced, data-driven work environment and to accurately fact-check information
• Excellent interpersonal, problem solving, organizational and team player skills.  Excellent communication and active listening skills. 
• Ability to interact professionally and build relationships and develop sources with a diverse array of people.
• Ability to work well, be professional and courteous with a variety of editors, staff at all levels, and the public.
• Computer proficiency (MS Office, Digital editing, web search, databases)
• Ability to work a flexible schedule that may include nights and weekends 
• Regular and reliable attendance.

EDUCATION AND EXPERIENCE: 

• Combination of knowledge and experience equivalent to a B.A. or B.S. Degree in Business or related field. 
• Prior experience in office coordination, facilities, or administrative operations preferred. 
• Should be comfortable troubleshooting basic technology/connectivity issues.

WORK ENVIRONMENT:

Must be able to work in the office and sometimes remotely while contributing to a team environment

PHYSICAL ACTIVITY REQUIREMENTS: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proficiency in handling a fast-paced, deadline-driven role that requires accuracy and adeptness in meeting multiple deadlines.
• The ability to maintain focus on tasks, coupled with strong analytical skills and adeptness in managing shifting priorities. 
• Must be able to remain in a stationary position most of the time, but also move about the workspace to access necessary equipment or supplies.  May occasionally move office supplies or equipment weighing up to 20 pounds across or away from workspace.  Some processes may necessitate the ability to observe details at close range (within a few feet of the observer). 
• Proficient in effective verbal and written communication with colleagues, management, and external stakeholders, utilizing various mediums such as in-person interactions, email correspondence, written documents, telephone conversations, and video conferencing applications.
• Regularly utilizes a computer, often requiring prolonged periods of keyboarding and mouse usage.
• Regular and reliable attendance is required. May be required to work additional hours beyond the regular schedule, including non-traditional business hours.
• Valid driver’s license and vehicle insurance meeting or exceeding the legally mandated minimum requirements.
• Travel, including by air, to various locations may be necessary.

About McClatchy:

Our impact is growing every day. 30 growing markets. Over 65 million monthly readers. 56 Pulitzer Prizes. A strong portfolio of dynamic partnerships and smart investments. Our award-winning journalism, digital reach, and commitment to innovative growth have never been stronger. 

As a member of the McClatchy family, you are part of a flexible, empowering, and exciting culture dedicated to creating a work/life balance and consistent opportunities for growth—a place where you have a voice and the ability to impact our future. It’s an exciting time to be here. Our company is experiencing the most transformative period in its history. We’re growing rapidly in the digital space and delivering award-winning journalism in innovative ways.

McClatchy strives to be an employer of choice, and our benefits package is made with this goal in mind. With a focus on well-being and daily life, our package options include healthcare coverage for employees and their families, financial protection from expected and unexpected expenses, multiple no-cost wellness resources and even coverage for four-legged friends. 

Our overall benefits package also includes a 401(k) with employer match, competitive paid time off and corporate holidays, and a variety of mental health benefits. For more information on McClatchy's benefit plan, please visit McClatchyLivewell.com.

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