VTS- Executive Assistant, College of Connected Computing bei Vanderbilt University
Vanderbilt University · Nashville, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in Nashville
Executive Assistant (Temporary Support)
The executive assistant is a part of the College of Connected Computing (CCC) Dean’s office. This in-person full-time temporary position provides comprehensive, high-level support, including confidential matters, for the dean of the CCC. The person in this role will be responsible for scheduling meetings for the dean and coordinating travel on behalf of the dean. This position works closely with, and reports to, the Chief of Staff.
About Vanderbilt University
Vanderbilt is a renowned private institution founded in 1873, located just over a mile from downtown Nashville, TN. The university’s students, faculty, staff, and visitors frequently cite Nashville as one of the benefits of Vanderbilt. VU is where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where employees know they are part of something bigger than themselves, take exceptional pride in their work, and never settle for what was good enough yesterday.
Work Unit Description
The College of Connected Computing (CCC) is Vanderbilt’s groundbreaking interdisciplinary college, designed to foster radical collaboration at the intersection of computing and other disciplines. By uniting scholars, students, and industry, the CCC is committed to addressing society’s most pressing problems through technology and collaboration. This position is housed in the Center for Generative AI and will work across the university in close collaboration with the Amplify Generative AI Development Team.
Key Functions and Expected Performance:
Dean’s Office Administrative Support
Responsible for scheduling meetings for the dean and coordinating travel on behalf of the dean
Serve as receptionist for Dean’s Office
Meet regularly with the Dean to coordinate, communicate, and review schedules.
Prepare agendas, memos, correspondence, presentations, itineraries, and relevant materials
Facilitate travel logistics, planning, distribution of materials as needed, attend meetings to record, prepare and distribute minutes
Manage the Office of the Dean phone, voicemail, and email inbox, respond to inquiries and distribute to others in the area for response when needed
General office duties and other duties as assigned
Supervisory Relationships:
This position does not have supervisory responsibility; this position reports administratively and functionally to the Chief of Staff.
Experience and Skills:
A minimum of 1 year relevant experience is necessary, in an academic setting preferred.
Attention to detail, high level of accuracy, and strong organizational skills are necessary.
Utmost attention to maintaining confidential information and the security thereof is necessary.Ability to balance the diverse needs of the job and its various constituents (faculty, staff, alumni, visitors, and prospective and current students) and to work with flexibility, and at times under pressure, on several tasks simultaneously and to meet various concurrent deadlines is necessary;
Strong proficiency with Microsoft Office Suite, including strong MS Excel knowledge
Professional and clear communication skills, both written and oral are necessary;
Professional experience in the higher ed
Company
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
