Administrative Assistant, Residence Life bei Caldwell University

Caldwell University invites applications for an Administrative Assistant. Reporting to the Director of Residence Life this position is responsible for creating a welcoming environment within the Office of Residence Life and providing confidential administrative support. Job duties include, but are not limited to:

• Provide administrative support to Residence Life to include but not limited to; answering phones, responding to emails in multiple inboxes, and maintaining Google drive functions. Assist with student worker and Graduate Assistant hiring, onboarding, training, scheduling, and payroll. Support the Director, Assistant Director, and Graduate Residence Directors with day-to-day office needs.

• Provide excellent customer service and create a welcoming environment for students, parents and families, campus partners, and visitors to the Office of Residence Life. Serve as the first point of contact for questions and concerns, assist with student meal plan changes and related communications, and provide accurate referrals as needed.

• Manage budget to include preparing expense reports, check requests, credit card reconciliations and cash advance requests. Track expenditures, assist with forecasting, and maintain organized financial records.

• Ensure proper operation of office technology, procuring office and programming supplies, and maintaining a well-managed stock of necessary materials. Enter, manage, and retrieve data into/from Residence Life and Student Conduct software as needed. Maintain accurate student records, assist with departmental reporting, and provide administrative support for student conduct processes, including tracking sanction completion, scheduling meetings, and preparing and sending letters.

• Assist with summer conference operations, including logistics vendor coordination, while maintaining the summer conference calendar. Support housing operations throughout the year by assisting with move-in, move-out, break closings, and departmental programs and events.

• Maintain Residence Life operational calendar, the Director  calendar, monthly bulletins and necessary rosters. Prepare and distribute communication pieces, assist with marketing materials, and update the Residence Life website and social media with announcements and program highlights.

High School Diploma plus one to two years of effective experience is required plus working knowledge of MS Office and email applications is required. 

To apply:

Caldwell University offers a comprehensive benefit program to all full-time employees that includes:

● Health Coverage: Medical insurance, dental insurance, and vision plan

● Life Insurance: Employer-paid life insurance

● Short-term and Long-term disability insurance

● Retirement Savings: 403(b) defined contribution retirement annuity plan and a supplemental retirement annuity plan

● Generous Paid Time Off: Personal days, vacation days, and sick leave. Paid holidays and summer Fridays off.

● Tuition Remission: An attractive tuition remission policy for employees and their dependents

● Tuition Exchange Scholarship Opportunities through CIC and the Tuition Exchange for up to full tuition at hundreds of participating colleges and universities.

● Additional Perks: Employee Assistance Program (EAP), Flexible Spending plan and more

For details, go to https://www.caldwell.edu/hr/employee-benefits/

Caldwell University is committed to recruiting and retaining faculty, staff and students who will further the traditions, goals and core values of the University in support of our Catholic Dominican mission, vision, and strategic plan. Caldwell seeks employees who are committed to contributing to an energetic welcoming atmosphere.

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University is an Equal Opportunity Employer.