Administrative Assistant V - Indiana Clearinghouse - Indianapolis bei Indiana State Police

About the Department

  ***FOR CURRENT STATE EMPLOYEES, ESTABLISHED SALARY RULES APPLY***  

To serve as a civilian employee of the Indiana State Police whose primary responsibility is to provide administrative assistance to the Program Director for the collection, dissemination, and operations of the Clearinghouse.

Position Duties

Responsibilities:

• Collect and maintain information on the received missing person’s report forms 
• Work with databases and other computerized programs.
• Disseminate information to the proper agencies.
• Provide Alert and IMCE training.
• Assist the Program Director with management and operation of the Clearinghouse.
• Assist with maintaining the IDACS/NCIC activity regarding Indiana's missing persons.
• Assist with preparation of statistical information.
• Obtain and verify all necessary data, photographs, and documentation prior to the quarterly Indiana Missing Children Bulletin.
• Work with Department personnel and the general public.
• Work with federal, state, tribal, and local law enforcement agencies, the National Center for Missing and Exploited Children, all state clearinghouses, and government officials.
• Work with Parents and relatives of missing persons. 

• Manipulate all data received on missing person’s report forms.
• Work with multiple databases.
• Prepare mass distribution of related materials as needed.
• Complete biographical information on missing children to comply with state law.
• Maintain all Clearinghouse related records. 
• Collect and disseminate lead information received from the hotline, the National Center for Missing and Exploited Children, and other state clearinghouses.
• Create written responses to general inquiries and notifications.
• Assist parents and relatives of missing persons.
• Act as a resource for the general public.
• Attend meetings, trainings and conferences such as NCMEC, I-Search and Amber Alert as needed.
• Compile a weekly list of missing and recovered children under the age of 13 for the Indiana State Department of Health.
• Maintain information for special adults’ cases (juvenile turned adult).
• Serve as Acting Clearinghouse Director in the absence of the Program Director.
• Coordinate missing person’s and Alert data to ensure efficiency and effectiveness of all programs.
• Perform other duties as required.
• Work is normally performed in an office environment.
• Some travel may be required.

Minimum Qualifications

• Must be a high school graduate or equivalent G.E.D.
• Must possess a valid Indiana driver’s license.
• Must obtain IDACS certifications including operator and coordinator within the first six (6) months and maintain the certification. 
• Experience in the management of all programs.
• Ability to operate and maintain office equipment. 
• Ability to work with databases and specialized software.
• Ability to maintain confidentiality.
• Ability to work under pressure and successfully function in a stressful environment.
• Ability to gather, compile and analyze information, assist with report preparation, and maintain records and lists.
• Ability to type.
• Must be able to access, input, organize, file and retrieve information using electronic devices.
• Must be able to proofread documents with accuracy.
• Ability to communicate effectively, both verbally and in writing.
• Must be able to follow detailed and technical instructions to maintain efficient record system.
• Must be able to analyze and evaluate a variety of missing persons situations and recommend solutions some of which may be sensitive in nature.
• Must be available for call-out duties such as an Amber Alert. 
• Must be able to work with minimal supervision, prioritize work and meet deadlines.
• Ability to make sound decisions quickly.

Other Qualifications

Must be able to successfully pass a background investigation.  Applicants are asked to submit a complete work history.  All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to [email protected] and indicate your name and the position for which you have applied when forwarding all attachments.