Administrative Assistant V - Forensic Services Division bei Indiana State Police (IN), IN

About the Department

 ***FOR CURRENT STATE EMPLOYEES, ESTABLISHED SALARY RULES APPLY***  

To serve as a civilian employee of the Indiana State Police whose primary responsibility is to provide administrative and secretarial support to the Forensic Services Division (FSD) Commander.

Position Duties

Responsibilities:

• Prepare and distribute appropriately memorandums, letters, and reports from draft to finished product.
• Receive, review, and distribute incoming correspondence to appropriate personnel.
• Receive visitors, arrange meetings, and schedule appointments.
• Maintain records of funds and other accounts as required.
• Maintain various logs and files for the FSD.
• Handle confidential material in a discretionary manner.
• Process training and travel requests for the FSD personnel.

• Compose and prepare memorandums and correspondence.
• Answer telephones, take messages, and/or direct questions to appropriate personnel.
• Proofread material to ensure accuracy.
• Assure proper disbursement of any funds as designated by the FSD Commander, maintain accurate records, and submit necessary documentation.
• Maintain the FSD’s training budget, complete training requests, and travel arrangements for the FSD personnel.
• Distribute incoming and outgoing mail.
• Compile, record, tabulate, and file monthly reports as required.
• Order and distribute office supplies.
• Prepare and distribute various reports, forms, and documents.
• Provide clerical support to FSD personnel.
• Record and distribute minutes of Managers/Supervisors Meetings.
• Comply with Standard Operating Procedures, Rules, Regulations, and FSD policies.
• Perform other duties as required.

Minimum Qualifications

Job Requirements and Essential Functions

• Must be a high school graduate or possess an equivalent GED.
• Must successfully complete Department typing test.
• Must be able to proofread documents with accuracy as demonstrated by Departmental testing.
• Possess decision-making abilities required to prioritize and schedule the FSD’s staff meetings and daily schedule of appointments when required.
• Must be able to work with computerized spreadsheets, databases, and specialized software.
• Ability to complete and review documents with accuracy.
• Knowledge of general office procedures and clerical skills.
• Ability to operate and maintain office equipment to include, multi-line telephones, copy machines, calculators, and computers.
• Ability to maintain confidentiality.
• Ability to maintain FSD’s administrative file system.
• Ability to access, input, organize, file, and retrieve information using computers.
• Ability to work under pressure and successfully function in a stressful environment.
• Ability to communicate effectively, both verbally and in writing.
• Must be able to work with minimal supervision, prioritize work, and meet deadlines.

• Routinely supervised by the FSD Commander.
• Work with Department personnel, to include specific liaison with Human Resource, Fiscal, and Training Division personnel.
• Work with other agencies and the general public.

• Work is normally performed in an office environment.

Other Qualifications

Must be able to successfully pass a background investigation.  Applicants are asked to submit a complete work history.  All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to [email protected] and indicate your name and the position for which you have applied when forwarding all attachments.